Administrative Assistant for Property Management at Asociacion Puertorriquenos En Marcha Inc

Philadelphia, Pennsylvania, United States -

Full Time

Start Date

Immediate

Expiry Date

25 May, 26

Salary

17.0

Posted On

24 Feb, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Customer Service, Organization, Telephone Handling, Typing, Filing, Calendar Management, Scheduling, Correspondence Distribution, Supply Request Preparation, Equipment Inventory Maintenance, Report Preparation, Application Processing, Microsoft Word, Microsoft Power Point, Microsoft Excel, Microsoft Access

Industry

Civic and Social Organizations

Description

Description Starting Salary: $17.00 per hour plus overtime pay Department: Property Management Job Type: Full Time (40 hours / week), Non-Exempt Work Schedule: Mondays through Fridays 8:30 am to 5:00 pm Location: 2203 Germantown Avenue, Philadelphia, PA 19122 (On Site) ABOUT APM Asociación Puertorriqueños en Marcha (APM) is a nonprofit organization in Philadelphia, PA providing human services to the community including early childhood education, foster care & adoption, child welfare, mental & behavioral health, community and economic development, housing, violence intervention, and services to community schools. APM has been servicing the North Philadelphia community since 1970. SUMMARY The Administrative Assistant will work with the Property Management Department. The ideal candidate has experience in providing excellent customer service, is a self-starter and exceptionally organized. The Administrative Assistant will comply with established policies and procedures and not take any action to such guidelines without authorized approval. Some duties and responsibilities include: Handling large volumes of telephone activity in a pleasant professional and proficient manner Typing all in-house/outside memos, letters, and reports Maintain general office files for the properties. Prepare and maintain complete residents list by phone numbers and projects. Maintains calendar of events for the department, and schedule meetings, coordinates appointments for staff and Property Manager. Distributes correspondence and other office mail including Federal Express or UPS and keep certain materials under lock. Prepares request forms for supplies needed by the Property Manager and staff. Prepare and maintain Property Management equipment inventory. Assist to prepare and maintain with all monthly, quarterly, and annual reports to the various government agencies and investors. Receive and process the application from the residents. BENEFITS Health Insurance through Independence Administrators or $100/month reimbursement with proof of current insurance Vision and Dental Plans through SunLife Basic Life Insurance (100% Employer Funded) 403B Retirement Plan with Company Contribution Flexible Spending Accounts for Health, Childcare, and Public Transportation expenses Employee Assistance Program including free counseling, trainings, webinars, and other resources Could be eligible for the Public Service Loan Forgiveness Program as APM is a non-profit Voluntary Plans include Accident, Critical Illness, and Hospital Indemnity Short-term and Long-term Disabilities Employee Referral Program 20 Days of Paid Time Off include Illness, Vacation, Appointments, and Emergencies 12 Days of Paid Holidays Requirements Education: Minimum of High School Diploma or GED Experience: Minimum of two years of experience in related field Microsoft Office: Knowledge of Word, Power Point, Excel, Access, and Publisher Clearances: FBI, Child Abuse, Criminal History Background, and Medical Exam/TB Test APM is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status. If hired, you will be required to submit clearances (FBI fingerprints, Child Abuse History Clearance, and Criminal History Clearance) along with other documentation.

Responsibilities

The Administrative Assistant will manage high volumes of telephone activity professionally, handle correspondence distribution, and maintain general office files and property records for the Property Management Department. Duties also include scheduling meetings, preparing necessary forms, maintaining equipment inventory, and assisting with required monthly, quarterly, and annual reports.