Administrative Assistant for the Division of Humanities at Transylvania University

Lexington, Kentucky, United States -

Full Time

Start Date

Immediate

Expiry Date

18 Mar, 26

Salary

0.0

Posted On

18 Dec, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Customer Service, Budget Forecasting, Microsoft Word, Microsoft Excel, Google Suite, Communication Skills, Organizational Skills, Confidentiality, Professionalism, Detail-Oriented, Logistical Support, Webpage Maintenance, Expense Reports, Room Reservations, Process Improvement

Industry

Description

Transylvania University (www.transy.edu), a top-tier, independent, residential liberal arts college of 1,000 students in Lexington, Kentucky, invites applications for the position of Administrative Assistant for the Division of Humanities. This is a 9-month, full-time, in-person position. The person selected will provide administrative support to the faculty and staff in the Division of Humanities. Responsibilities include preparing correspondence, forms, reports, and schedules; creating expense reports, payment/reimbursement requests, budget transfers and other financial documents; budget forecasting and tracking; placing book orders; and maintaining webpages. Additional responsibilities include making room reservations and providing logistical support for division meetings, lectures, and events. This is a nine-month position (typically late August through late May) with a seven-hour workday. This is a benefits-eligible position, which includes an employer contribution to a retirement plan, health care, dental, vision, and tuition defrayal/reimbursement. Requirements for this position include a high school diploma and at least two years of administrative experience or equivalent. We are looking for someone who aims to provide stellar customer service in all interactions with faculty, staff, students, and guests and can relay information with empathy and respect. Our ideal candidate is willing to learn new software programs and is someone who eagerly embraces opportunities to make systems or processes more efficient. Candidates must be proficient using Microsoft Word and Excel and have the ability to operate a printer and copier. We are a Google campus, so knowledge of the Google suite of apps is a plus. The successful candidate will be detail-oriented, able to handle all matters with confidentiality and professionalism, and have excellent communication and organizational skills. To begin the application process, please submit your resume and a cover letter by clicking “Apply Now” below. Please write your cover letter to the attention of Kim Naujokas, Executive Assistant to the Dean. Please apply by January 16, 2026; however, resumes will be accepted until the position is filled. Transylvania University is ranked in the top 15 percent of the nation’s four-year colleges by the Princeton Review, which cites its community-driven, personalized approach to a liberal arts education through 49 majors and 40 minors. Founded in 1780, it is the 16th oldest institution of higher learning in the country, with approximately 1,000 students. Transylvania University is an Equal Opportunity Employer and is committed to enhancing the diversity of the university community. In support of this goal, we seek qualified candidates with a wide range of backgrounds, perspectives, and experiences. We embrace diversity and encourage all who are interested to apply.

Responsibilities

The Administrative Assistant will provide administrative support to faculty and staff in the Division of Humanities, including preparing correspondence, managing financial documents, and logistical support for meetings and events. Additional tasks include maintaining webpages and making room reservations.