Administrative Assistant - Franklin, TN at Smith Marion & Co.

Franklin, Tennessee, United States -

Full Time

Start Date

Immediate

Expiry Date

26 Sep, 26

Salary

21.0

Posted On

28 Jun, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Client Correspondence, Microsoft Office, Time and Billing Software, Accounts Receivable Tracking, Multi-line Phone Systems, Document Scanning, Organization, Attention to Detail, Interpersonal Communication, Conflict Resolution, Typing

Industry

Accounting

Description

We are a mid-sized public accounting firm that values excellent workplace culture and work-life balance. We are seeking an Administrative Assistant to join our team. This role offers the opportunity to grow while building strong relationships with the Franklin office team and supporting colleagues across the firm. Here’s how we do it: We develop team members through our hands-on training program. We are open and transparent with our team. Apply today! So you can stop worrying about your future career and instead join a great team that values collaboration, innovation, and passion about life-long learning. Position Overview The Administrative Assistant provides proactive support across firm operations, ensuring efficiency, organization, and a high standard of client and internal service. This role requires strong attention to detail, adaptability, and ownership of day-to-day administrative functions. Requirements High School Diploma or GED required: some college or additional training preferred. 3+ years of administrative experience (experience in a professional services or accounting firm is a plus). Strong communication and interpersonal skills; able to build positive relationships with clients and team members. High attention to detail and strong organizational skills. Ability to manage multiple priorities and adapt quickly in a fast-paced environment. Self-directed with a strong sense of ownership, accountability, and follow-through. Proactively supports evolving team needs and demonstrates a commitment to continuous learning and growth. Able to work both independently and under direction. Professional, reliable, and able to execute tasks with accuracy and efficiency. Comfortable navigating and resolving conflict or challenging situations. Proficiency in Microsoft Office and general office equipment. Typing speed of 30+ words per minute. Ability to sit and work at a computer for extended periods. Key Responsibilities Answer multi-line phones. Prepare and qc drafts and reports. Client correspondence. Process bank deposits and post payment to the firm's time and billing software. Track and maintain monthly AR. Process mail. Scan work papers and/or other documents into appropriate software file locations. Benefits 10 paid holidays per year 120 hours of paid time off annually 401(k) profit-sharing plan Health, dental, and vision insurance Group life insurance Paid jury duty Wellness program Salary $20-21/hr - full time

Responsibilities

The Administrative Assistant provides proactive operational support, including managing multi-line phones and client correspondence. Key tasks include processing bank deposits, tracking accounts receivable, and preparing reports.