Frank’s Supply Company is a major supplier with our focus on both the sale and rental of of construction tools and equipment. We are currently seeking a qualified ADMINISTRATIVE ASSISTANT for our Farmington, NM location.

QUALIFIED APPLICANTS WILL HAVE:

• High school diploma or equivalent required
• 2+ years of administrative, billing, or accounting experience, preferably tool industry
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook).
• Experience with accounting or ERP software systems is a plus.
• Strong attention to detail and accuracy.
• Excellent organizational and time-management skills.
• Ability to work independently and as part of a team.
• Strong communication skills, both written and verbal.
• Knowledge of sales tax regulations and basic accounting principles is preferred.

• Identify and correct missing taxes on customer invoices.
• Issue and complete fuel-related purchase orders in a timely manner.
• Scan and send accounts payable (A/P) invoices to the A/P department.
• Order and maintain office supply inventory.
• Review of all orders from the previous day. Correct tax discrepancies, monitor and follow up on backordered inventory, and correct negative inventory entries.
• Apply taxes on invoices based on the controller’s guidance.
• Ensure all tickets from the prior day are billed promptly and accurately.
• Submit pick tickets and transport contracts to the corporate office.
• Ensure purchase orders associated with received invoices are forwarded to A/P.
• Deposit checks via check scanner and provide detailed deposit records to Accounts Receivable (A/R).
• Assist outside sales representatives with generating and processing purchase orders.
• Coordinate delivery and invoicing activities for operations.
• Manage petty cash disbursements and tracking.
• Perform credit card reconciliation for office and operational expenses.
• Order invoice paper from the corporate office as needed.
• Assist with checking in transfer shipments.
• File all shop purchase orders accurately and promptly.
• Process vendor claims and returns in coordination with suppliers.
• Assist A/P in resolving issues with problem invoices.