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Administrative Assistant at Fred Martin Motor Company
Whiteman AFB, Missouri, United States -
Full Time

Start Date

Immediate

Expiry Date

22 Jun, 26

Salary

0.0

Posted On

24 Mar, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

No

Skills

Document Management, Access Program Management, Calendar Management, TDY Management, Schedule Management, Conference Coordination, Telecoms Management, Office Administration, Microsoft Outlook, Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Microsoft Teams, Zoom, Prioritization, Confidentiality

Industry

Description
Administrative Assistant * Document key points, decisions, & lessons learned from all PIO meetings. * Manage contractor access program. * Build wing bed-down calendar, manage temporary duties (TDYs), schedules, conferences, and telecoms. * Supports PIO offices with all aspects of office administration. * Requires access to "my suite of applications". Examples include but are not limited to: My eval, My decs, My report, My fitness , My biz, AMS, MilPDS, BLSDM, DTS, and Leave Web. * Coordinates with installation protocol office on any visit requests coming to the PIO.   Qualifications * Minimum of five (5) years of U.S. Air Force administrative support experience. * Shall be qualified in Defense Travel System and Joint Travel Regulations and will manage TDY orders and/or authorizations for the PIO employees. * Proficiency in Microsoft Outlook, Word, Excel, PowerPoint, Teams, and Zoom in a Windows environment. * Flexibility to track, prioritize, and execute multiple simultaneous responsibilities in various parts of the organization. * Outstanding organizational skills, attention to detail, and superb interpersonal, communication, and teamwork skills. * Ability to exercise confidentiality and discretion. * Ability to anticipate and troubleshoot problems and exhibit significant flexibility in accommodating the necessary work demands.
Responsibilities
The Administrative Assistant will be responsible for documenting meeting outcomes, managing the contractor access program, and handling various scheduling tasks including TDYs, calendars, conferences, and telecoms for the PIO offices. This role also involves coordinating visit requests with the installation protocol office and providing comprehensive office administration support.