Administrative Assistant – Front Desk & HR Support at REI Systems

Sterling, Virginia, United States -

Full Time

Start Date

Immediate

Expiry Date

17 Jul, 26

Salary

0.0

Posted On

18 Apr, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative support, Front desk operations, HR support, Customer service, MS Office, Communication skills, Time management, Organization, Data entry, Event coordination, Scheduling, Problem-solving, Attention to detail, Professionalism, Record keeping, Process improvement

Industry

IT Services and IT Consulting

Description

Overview REI Systems’ mission is to deliver reliable and innovative technology solutions that empower federal, state, local, and nonprofit organizations to achieve their missions. For over 35 years, we’ve helped our customers solve complex challenges, make data-driven decisions, streamline processes, and improve citizen services. As a 100% employee-owned company, we are all directly invested in delivering excellence. With a fierce commitment to mission impact, we ensure measurable outcomes that align with our customers’ strategic goals. REI is also leading the industry in the integration of Artificial Intelligence across federal capture, delivery, and customer engagement. We leverage AI-driven research, opportunity intelligence, competitive assessments, and customer insight tools to elevate our win strategies and accelerate decision-making. This role will work in an environment where AI is embedded into the capture lifecycle—and will be expected to use AI tools to enhance capture quality, speed, and precision. We offer the same commitment to our employees by providing professional development, meaningful projects, and flexibility to spend time with family and friends. We believe employees are at their best when fulfilled in both their professional careers and their personal lives. Learn more at www.REIsystems.com. Employees voted REI Systems a Washington Post Top Workplace in 2015, 2016, 2018, 2020, 2021, 2022, 2023, 2024, and 2025! Responsibilities Position Overview: REI Systems is seeking a highly organized, dependable, and customer-focused Administrative Assistant – Front Desk & HR Support to serve as the face of the organization at our Sterling office. This role is responsible for managing front desk operations while also providing critical administrative and HR operational support across the employee lifecycle. The ideal candidate thrives in a fast-paced environment, demonstrates strong attention to detail, and is able to balance multiple priorities while maintaining a high level of professionalism and service excellence. Key Responsibilities: Front Desk & Office Operations • Serve as the first point of contact for all visitors, candidates, and employees, ensuring a welcoming and professional experience.• Manage incoming calls, emails, and inquiries; route calls appropriately including directing customer support inquiries to designated helpdesk contacts.• Maintain front office coverage and ensure smooth day-to-day operations.• Coordinate visitor check-in, badge management, and security protocols.• Maintain office calendar and conference room scheduling. Administrative Support• Provide administrative support to leadership, HR, and corporate departments.• Prepare and distribute internal communications.• Maintain administrative procedures and documentation.• Organize filing systems and records.• Perform general administrative duties. Office & Facilities Coordination• Manage office supplies and inventory.• Coordinate equipment maintenance and vendors.• Maintain common areas and office cleanliness.• Manage mail and package distribution. HR Operations Support• Support onboarding and new hire coordination.• Assist with interview scheduling and candidate experience.• Maintain employee records and HR data updates.• Support offboarding processes. Meetings & Events Coordination• Coordinate meetings, town halls, and corporate events.• Research vendors and assist with logistics.• Support employee engagement initiatives. Reporting & Executive Support• Conduct research and support reporting needs.• Assist with presentations and leadership materials. Process Improvement & Systems Support• Identify process improvements.• Support digital tools and workflow efficiency.• Ensure data accuracy across systems. Core Competencies• Customer service orientation• Strong organization and time management• Attention to detail• Communication skills• Professionalism and discretion• Problem-solving mindset Qualifications Required Qualifications: • 2–4 years of relevant experience• MS Office proficiency• Strong multitasking and communication skills• Ability to work in a fast-paced environment Preferred Qualifications: • HR process experience• Corporate environment experience• Familiarity with HR systems Education: Associate or Bachelor’s degree in business, human resources, or other related field. Clearance: Ability to obtain and maintain a clearance is preferred. Citizenship: Must be a US citizen or Permanent Resident. Location: Hybrid (2 days per week coming to REI Systems Sterling VA Office). EEO Statement: REI Systems is an Equal Opportunity Employer. In our workplace, we seek, welcome, and respect diversity in all of its forms. #LI-HYBRID #LI-PH1

Responsibilities

The role involves managing front desk operations, visitor check-ins, and office facilities while providing administrative and HR support across the employee lifecycle. Additionally, the assistant will coordinate meetings, events, and internal communications to ensure smooth office functionality.