Administrative Assistant ( Front Desk) at Karman Space Defense

Mukilteo, Washington, United States -

Full Time

Start Date

Immediate

Expiry Date

28 Aug, 26

Salary

30.0

Posted On

30 May, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Time Management, Multi-tasking, Verbal Communication, Written Communication, Microsoft Outlook, Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Office Administration, Customer Service, Scheduling, Inventory Management, Document Filing, Security Protocol Handling

Industry

Defense and Space Manufacturing

Description

SUMMARY The Administrative Assistant is responsible for providing outstanding service to Karman’s external customers and guests. This position also provides internal team support to other departments and serves as the initial point of contact for all customer and guest interaction. The Administrative Assistant possesses a proactive, self-starter attitude, a proven ability to multi-task and prioritize work, and the desire to create and maintain an atmosphere of professionalism and customer service. The Administrative Assistant plays a key role in supporting smooth and effective office operations. This position reports directly to the Office Manager. ABOUT US Karman Space & Defense provides concept-to-production solutions for mission-critical systems on spacecraft, launch vehicles, missiles, hypersonics, and integrated defense systems. We believe that solving the industry’s most complex and mission-critical challenges requires relentless determination and a willingness to push the boundaries of possibility. Karman Space & Defense brings to bear unparalleled production capabilities, unmatched engineering expertise, and unflinching analysis to render the impossible, possible. COMPENSATION & BENEFITS * Medical, Dental, Vision * Company Paid Life Insurance * 401(k) Retirement Savings Plan * Paid Time Off (PTO) * Paid Holidays * Tuition Reimbursement* WHAT YOU WILL DO * Answer incoming calls on the main office line and transfer callers to appropriate staff or department * Greets customers and visitors with a consistently warm, positive, helpful attitude * Provides guests with an exceptional customer visit by coordinating conference room scheduling, set-up, refreshments, catered lunches, and other meeting logistics as needed * Opens, sorts and delivers mail; scans and files documents * Helps maintain workplace security by handling the check-in process for all customers and visitors by issuing, checking, and collecting visitor badges as necessary, and maintaining visitor logs in accordance with security protocols * Ensures cleanliness and organization of all first-impression areas (including all front desks and common spaces) to Karman professional standards, and consistently demonstrates a professional personal appearance, attitude, and demeanor in accordance with company dress code and conduct expectations * Assists the Security team with ID badge issuance, including photographing individuals for badges, printing badges, and ensuring all required documentation is completed * Manages inventory of company office supplies by regularly stocking, ordering, and replenishing products throughout the facility * Supports general office operations by assisting with routine tasks such as printer maintenance, shred bin maintenance, and other office function needs * Provides occasional support as requested by other departments, utilizing organizational, interpersonal and time management skills * Provides routine and proactive administrative support as needed in a fast-paced, collaborative and dynamic office environment WHAT WE ARE LOOKING FOR * Required Education: HS diploma * >2 years in an office administration position is preferred * Strong time management skills and ability to multi-task and prioritize work * Excellent verbal and written communication skills * Familiarity with Microsoft Office (Outlook, Word, Excel, PowerPoint) * Must have reliable transportation * This position requires the use of stairs, and occasionally lifting objects up to 30lbs * Must be a U.S. Citizen EQUAL OPPORTUNITY EMPLOYER Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities. The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. Karman is committed to equal employment opportunity. We will not discriminate against employees or applicants for employment on any legally recognized basis (“protected class”) including, but not limited to race; color; religion; genetic information; national origin; sex; pregnancy, childbirth, or related medical conditions; age; disability; citizenship status; uniform servicemember status; or any other protected class under federal, state, or local law. Our management is dedicated to ensuring the fulfillment of this policy with respect to hiring, placement, promotion, transfer, demotion, layoff, termination, recruitment advertising, pay, and other forms of compensation, training, and general treatment during employment.

Responsibilities

The Administrative Assistant serves as the primary point of contact for guests and customers, managing the front desk and office logistics. Key duties include handling calls, coordinating meeting spaces, managing office supplies, and assisting with security badge issuance.