Administrative Assistant - Front Desk at Leiters Inc

Englewood, Colorado, United States -

Full Time

Start Date

Immediate

Expiry Date

03 Jul, 26

Salary

70000.0

Posted On

04 Apr, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative support, Office management, Customer service, Calendar management, Meeting coordination, Travel arrangements, Expense reporting, Project management, Vendor management, Written communication, Research skills, Organizational skills, Confidentiality, Microsoft 365, Outlook, Excel

Industry

Pharmaceutical Manufacturing

Description

The Administrative Assistant position reports to the HR Director and provides comprehensive administrative support to senior leadership across a range of functions. The Administrative Assistant is integral to managing day-to-day operations, handling administrative duties and supporting various leadership team activities. The role requires a high level of initiative, organizational skills, and the ability to manage multiple tasks simultaneously. The Administrative Assistant will also oversee office management duties, ensuring that office supplies, equipment, and other resources are well maintained. Why Join Leiters Health? Are you passionate about making a real impact in the pharmaceutical industry? Do you thrive in a collaborative, innovative environment where your skills and ideas are valued? Look no further – Leiters Health is seeking talented individuals like you to join our dynamic team! At Leiters Health, we're not just another pharmaceutical company – we're pioneers in the field, dedicated to delivering high-quality compounded sterile products and outsourced solutions to healthcare providers nationwide. Our commitment to excellence and patient safety is at the core of everything we do. * Innovative Culture: Be part of a forward-thinking company that encourages creativity, welcomes fresh ideas, and fosters an environment of continuous improvement. * Meaningful Work: Contribute to a purpose-driven organization dedicated to providing critical medications and healthcare solutions that positively impact patients' lives. * Professional Development: Access ongoing training, mentorship, and growth opportunities to expand your skills and advance your career within a rapidly growing industry. * Cutting-Edge Technology: Work with state-of-the-art facilities and advanced technologies, staying ahead of the curve in pharmaceutical manufacturing. * Collaborative Environment: Join a team of passionate individuals who are dedicated to teamwork, support, and mutual success, fostering a culture of inclusivity and collaboration. Who We're Looking For: We're seeking enthusiastic individuals who are driven, adaptable, and passionate about contributing to a mission-driven organization. Whether you're an experienced professional or just starting your career, Leiters Health provides an environment where your skills and talents will be recognized and appreciated. Sound like you? Apply today! Essential Functions: * Provide top-tier customer service to all scheduled and unscheduled visitors. * Manage the front desk area, performing general administrative tasks, as needed, to ensure smooth office operations. * Provide administrative support to senior leadership, including calendar management, meeting coordination, and assist with travel arrangements, as needed. * Prepare and organize materials for meetings, presentations, and internal reports for senior leadership and various teams. * Coordinate and document meeting agendas, take meeting minutes, and ensure action items are tracked and followed up on. * Organize and maintain files, documents, and other critical materials. * Handle the preparation and submission of monthly expense reports. * Support the senior leadership in managing projects and special initiatives as assigned. * Assist with the coordination of events, ensuring all logistics are in place for attendees, meeting materials, and scheduling. * Monitor, maintain, and stock break room, office and conference room equipment and supplies. * Assist with the management and negotiation of office place vendors and related vendor contracts. * Other tasks and duties as assigned. Experience and Necessary Competencies: * High school diploma or GED required. Associates or Bachelors degree preferred. * 1- 2 years of administrative support or office management experience. * Strong written communication and research skills, with an ability to synthesize information and communicate it clearly. * Excellent organizational skills, with an ability to manage competing priorities and deadlines effectively. * Ability to maintain confidentiality and handle sensitive information with discretion. * Exceptional interpersonal skills with the ability to build and maintain relationships internally and externally. * A proactive and flexible approach, able to handle multiple tasks independently while maintaining high standards of accuracy. * Experience in contributing to a positive, inclusive, and collaborative workplace culture. * Understanding of 503B regulatory requirements, cGMP standards, and USP guidelines is a plus! * Proficient written, verbal and oral English communication skills are required. * Proficiency with Microsoft 365 tools including Outlook, Microsoft, and Excel. Physical Requirements: * This is a full-time, on-site position in Englewood, CO with regular office hours (Monday-Friday). * Activities will primarily take place in an office environment, with occasional lifting (up to 50 pounds) and standing for extended periods. * Occasional travel may be required, and the ability to drive and maintain a valid driver’s license is necessary. Benefits: * Smart healthcare coverage options that rewards wellness (and puts money back in your pocket!) * FSA & HSA available * Dental & Vision insurance options * Employer Paid Life Insurance & Employee Assistance Program * Short Term & Long-Term Disability Insurance * Up to 4% 401K Matching (100% vested on day one!) * Generous Paid Time Off Options – vacation, sick, paid leave and holidays! * $5,250 Annual Tuition Reimbursement after 6 months * $1,000 Referral Bonus Program with no limit * Eligible for Annual Bonus Program  Timeline: We will be accepting applications on an ongoing basis until position is filled.  We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law. *Please note that we do not work with third-party recruiters or agencies for this position. If you are a qualified candidate and wish to apply for this job, please do so directly through our official application process. We appreciate your understanding and cooperation in this matter.

Responsibilities

The Administrative Assistant provides comprehensive support to senior leadership, including calendar management, meeting coordination, and travel arrangements. Additionally, the role oversees daily front desk operations, office supply management, and vendor contract coordination.