Administrative Assistant - Full Time at City of Bolivar

Bolivar, Missouri, United States -

Full Time

Start Date

Immediate

Expiry Date

18 Aug, 26

Salary

17.0

Posted On

20 May, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Customer Service, Clerical Support, Accounts Receivable, Microsoft Office Suite, Incode Software, Records Management, Switchboard Operation, Financial Record Review, Social Media Management, Public Relations, Data Entry, Time Management, Interpersonal Communication, Confidentiality, Organization, Multi-tasking

Industry

Description

GENERAL SUMMARY OF DUTIES The Administration Assistant to the City Clerk will be responsible for a wide range of customer service and clerical duties as required within the City Clerk and Finance Offices. ESSENTIAL DUTIES AND RESPONSIBILITIES * Serves as back up to City Clerk and as administrative assistant for other departments as needs arise. * Performs City Receptionist duties by being the primary contact assisting visitors to City Hall, maintaining a high level of professionalism. * Handles the switchboard including answering and/or directing incoming telephone calls. * Obtains knowledge of sunshine law procedures and assists in processing of various citizen requests. * Processes City Licensing and Permits. * Takes payments for items that require fees and processing and process bank deposits. * Maintains basic information on the City’s social media and website. * Performs accounts receivable duties for all monies collected by City. * Assists with maintaining database for City assets and inventory. * Will train as backup for the Accounts Payable Department. * Performs other duties as assigned. IMPORTANT FUNCTIONS * Works independently and exercise initiative and judgment in the planning and execution of tasks assigned. * Demonstrates a high degree of professionalism and effective interpersonal skills at all times. * Reviews financial records, reports, and related documents, identify discrepancies, and resolve problems. * Utilizes general office equipment such as computers, 10-key, fax machines, copiers, e-mail and all similar office technology on a regular basis. * Demonstrated ability to support and function in team environment. * Prepares and maintains records with a high level of detail and accuracy. * Reliability and dependability. * Develops and maintains working relationships with the other city departments and outside agencies. ESSENTIAL MENTAL ALERTNESS REQUIREMENTS * Work in a constant state of alertness and safe manner * Ability to perform tasks involving high levels of cognitive function and judgment * Not mentally or physically impaired from any cause that can adversely affect ability to safely and competently perform the duties of the position * Ability to take prompt and appropriate response to operating conditions * Ability to work in an unfatigued state * Ability to accurately gauge lengths of time and distance * Ability to quickly store and recall instructions in one’s short-term memory * Ability to concentrate * Ability to cope with sudden changes in surrounding and/or emergency situations and/or alarms * Demonstrated caring, committed and concerned attitude about safety QUALIFICATION REQUIREMENTS Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: EDUCATION, EXPERIENCE, AND TRAINING * High school graduate or equivalent required. * Associate’s degree in Accounting or related field preferred. * Two years of customer service and office experience preferred. KNOWLEDGE, SKILLS, AND ABILITIES * Considerable knowledge of municipal government operations, familiarity with City ordinances and proceedings preferred. * Demonstrated proficiency with Microsoft Office Suite. Knowledge of Incode Software preferred. * High level of confidentiality, integrity and discretion regarding sensitive information. * Prioritize, plan and organize work and meet deadlines and follow up in an efficient manner. * Knowledge of modern office practices and procedures, including operations of modern office equipment. * Demonstrated excellent interpersonal, written and verbal communication skills * Ability to deal effectively and courteously with a diverse group of employees and the general public; model and promote respect for differences among employees and citizens. * Possess a high level of accuracy and attention to detail amidst a multi-tasking, changing priority environment. * Ability to perform effectively as a team member and foster an environment that reflects the City’s stated mission and philosophy. PHYSICAL REQUIREMENTS * Sufficient physical ability and mobility to work in an office setting. * Constant sitting but may involve walking or standing. * Occasionally stoop, bend, kneel, crouch, reach, and twist. * Ability to lift, carry, push, or pull up to 20 pounds on an occasional basis. * Hold and grip objects. LICENSING AND CERTIFICATION * Valid Missouri Driver’s License and must remain insurable under the City’s liability insurance policy.

Responsibilities

Provides comprehensive administrative and customer service support to the City Clerk and Finance Offices, including receptionist duties and switchboard management. Manages city licensing, permits, accounts receivable, and basic website updates.