COASTAL SPORTS & WELLNESS INC. IS LOOKING FOR A FULL TIME ADMINISTRATIVE ASSISTANT FOR MATERNITY LEAVE- SEPTEMBER 2025

Coastal Sports & Wellness Inc., an esteemed multidisciplinary clinic located in Bedford & Halifax, NS, is eagerly seeking a passionate Administrative Assistant to join our dedicated Bedford team for a 12-month maternity leave position. If you’re an experienced professional who thrives in a collaborative environment and is committed to delivering exceptional patient care, this opportunity is tailor-made for you.
Why Choose Coastal Sports & Wellness:
· Established Clinic: Our well-established clinic boasts a comprehensive range of services, including Physiotherapy, Chiropractic, Massage Therapy, Osteopathy, Acupuncture, Dietary, Naturopathic Doctor, and Counselling Therapy. By joining us, you’ll become part of a diverse and supportive network of healthcare providers.
· Professional Experience: We are looking for an Office Administrator who is eager to enhance their skills, build strong client relationships, and gain valuable experience in a busy, multidisciplinary clinic environment. At Coastal Sports & Wellness, we offer a supportive team culture that encourages professional development and provides opportunities to broaden your expertise during this 12-month maternity leave contract.
· Patient-Centered Approach: We prioritize developing personalized administrative strategies tailored to each individual’s specific requirements. As an Office Administrator within our team, you will play a vital role in providing seamless administrative support to elevate the overall patient experience
· Collaborative Environment: Collaboration is pivotal to our practice. You will collaborate closely with like-minded healthcare professionals who are passionate about holistic wellness. Through transparent communication and coordinated administrative efforts, we strive to optimize outcomes and deliver top-quality care to our patients.

Position Details:

• Schedule: Our Office Administrator role offers evenings and Saturdays.

o Monday 7:45am-4:00pm
o Tuesday 7:45am-4:00pm
o Thursday 7:45am-4:00pm
o Friday 7:45am-4:00pm

= 33 Hours

• Responsibilities: Greeting all patients with a welcoming demeanour, handling telephone calls with professionalism, contacting clients as needed, managing incoming faxes and emails, processing client payments, submitting insurance claims, and ensuring office maintenance by performing tasks such as vacuuming, dusting, and cleaning to maintain a clean and organized workspace.
• Competitive Pay Structure: Employees are paid hourly, starting at $19, with an increase to $19.50 after 6 months. Open to negotiation.
• Medical Benefits: Full-time employees are eligible for medical benefits.
• Start Date: We are looking to welcome a new team member to start in September 2025.

If you have the following qualifications, we’d love to hear from you:

• Diploma in Medical Office Administration would be beneficial, though not mandatory;
• Legible handwriting;
• Positive and vibrant personality;
• Willingness to learn and adapt to new situations;
• Strong organizational skills, including the ability to prioritize and multi-task;
• Previous experience as a Receptionist/Office Administrator;
• Proficiency in using JANE booking software;
• Excellent customer service skills and effective communication, both verbal and written;
• Strong interpersonal skills to maintain effective relationships with patients, practitioners, other staff members, and the community.

To apply, please send your CV/resume to Suzanne.
We thank all those who apply, however only candidates selected for interview will be contacted.

Please refer the Job description for details