Administrative Assistant, Full-time, Day Shift at Adventist Health

Kailua, Hawaii, United States -

Full Time

Start Date

Immediate

Expiry Date

22 Jun, 26

Salary

26.3

Posted On

24 Mar, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Clerical Duties, Workflow Direction, Professional Communication, Research Assistance, Receptionist Duties, Record Maintenance, Report Preparation, Medical Records Management, Inventory Oversight, Budgetary Information, Database Utilization, Quality Assurance, Chart Preparation

Industry

Hospitals and Health Care

Description

Located in Kailua, Adventist Health Castle has been one of the area's leading healthcare providers since 1963. We are comprised of a 160-bed hospital, eight medical offices, home care services, urgent cares and a vast scope of services located throughout O'ahu. In 2017, Adventist Health Castle was recognized with the Malcolm Baldrige National Quality Award, the nation's highest presidential honor for performance excellence. O'ahu is known for its ideal climate, diverse culture and picturesque landscape. The allure of Castle's laid-back lifestyle is complimented by its close-knit and proud community. Job Summary: Performs a broad range of administrative and clerical duties in support of department operations. Directs workflow. Maintains a consistent and professional appearance in all communications in written and verbal form. Assists with research and provides administrative support to special projects. Job Requirements: Education and Work Experience: * High School Education/GED or equivalent: Preferred * Associate’s/Technical Degree or equivalent combination of education/related experience: Preferred Essential Functions: * Performs general receptionist duties. Maintains department records, reports and statistics. Maintains patient medical records, and all related documents and administrative reports. Oversees supplies and equipment inventories, department costs and other budgetary information, and personnel and other office files. * Prepares all departmental memos, agendas, minutes and reports. Copies, distributes and files reports/memos/records as requested. * Assists with chart preparation. Participates in departmental performance improvement and quality assurance activities. Utilizes and updates departmental databases. * Performs other job-related duties as assigned. Organizational Requirements: Adventist Health is committed to the safety and wellbeing of our associates and patients. Therefore, we require that all associates receive all required vaccinations as a condition of employment and annually thereafter, where applicable. Medical and religious exemptions may apply. Adventist Health participates in E-Verify. Visit https://adventisthealth.org/careers/everify/ for more information about E-Verify. By choosing to apply, you acknowledge that you have accessed and read the E-Verify Participation and Right to Work notices and understand the contents therein. Adventist Health is a faith-based, nonprofit, integrated health system serving more than 100 communities on the West Coast and Hawaii with over 440 sites of care, including 27 acute care facilities. Founded on Adventist heritage and values, Adventist Health provides care in hospitals, clinics, home care, and hospice agencies in both rural and urban communities. Our compassionate and talented team of more than 38,000 includes employees, physicians, Medical Staff, and volunteers driven in pursuit of one mission: living God's love by inspiring health, wholeness and hope.

Responsibilities

This role involves performing a broad range of administrative and clerical duties to support department operations, including directing workflow and maintaining professional written and verbal communications. The assistant will also handle general receptionist duties, maintain various departmental and patient records, and assist with special projects and chart preparation.