Lantana is looking for a proactive and detail-oriented Administrative Assistant to join our dynamic catering team. The ideal candidate will have experience in events, strong administrative and organizational skills, and a tech-savvy mindset. This role involves supporting our operations team with daily administrative tasks, helping coordinate events, and ensuring the smooth running of our back-office operations. This is a full time, salaried position, Monday to Friday, 42.5 hours per week.

REQUIREMENTS:

• Previous administrative experience, preferably in catering, hospitality, or events.
• Strong organizational and multitasking abilities.
• Familiarity with food safety practices or commercial kitchen operations (a plus, not required).
• Tech-savvy with experience using digital tools and a willingness to learn new platforms.
• Excellent communication skills, both written and verbal.
• Ability to work collaboratively with chefs, event coordinators, and operations staff.
• Flexibility to support occasional on-site events or last-minute requests.
• A proactive attitude, with a genuine desire to support the team and grow in the role.

• Providing administrative support to chefs and kitchen staff including menu updates, recipe documentation, and order tracking.
• Assisting with event planning logistics such as client communication, venue coordination, and schedule management.
• Managing emails, calls, and other communications on behalf of the catering team.
• Maintaining and update spreadsheets, calendars, and digital filing systems.
• Preparing quotes, invoices, and other client-facing documents.
• Supporting the onboarding of casual staff or freelancers for events.
• Using software tools (e.g., Excel, Google Workspace, scheduling apps, POS systems) to streamline operations.
• Taking initiative to learn internal systems and offer improvements where possible.