1. ABOUT US

Furano Pacific Consulting Ltd. “Furano” is a dynamic and growing engineering consulting firm dedicated to delivering high-quality, innovative solutions for our clients. We are seeking a proactive and detail-oriented Administrative Assistant to join our team. This role will primarily support our Executive Team, with opportunities to assist the greater organization. The ideal candidate will excel at managing multiple priorities, maintaining exceptional organizational systems, and anticipating administrative needs to help our leaders focus on high-value tasks.

3. QUALIFICATIONS

• 3+ years of experience in an administrative or coordinator role, preferably in professional services or engineering/consulting industries.
• Exceptional organizational and multitasking abilities.
• Strong verbal and written communication skills.
• Proficiency with Microsoft Office Suite and/or Google Workspace.
• Ability to handle confidential information with discretion.
• Positive, professional, and proactive approach to work.

Reception & Communication

• Serve as the first point of contact for visitors, clients, and vendors.
• Manage and direct incoming calls and correspondence.
• Draft, proofread, and format reports, proposals, and other business documents.

Executive & Project Support

• Coordinate schedules, meetings, and travel arrangements for the team.
• Assist with project coordination, including document preparation and status tracking.
• Assemble and coordinate building permit packages for submission.
• Prepare meeting agendas, take minutes, and track follow-up actions.

Office Operations

• Manage office supplies inventory, ordering, and vendor relationships.
• Coordinate office maintenance and equipment servicing.
• Maintain organized filing systems—digital and physical.

Administrative Excellence

• Perform general administrative duties as needed, including data entry and records management.
• Support HR processes, including onboarding and maintaining employee records.
• Assist with expense reporting and basic bookkeeping tasks.
• Help develop and maintain company administrative procedures.