Administrative Assistant

at  Galen College of Nursing

INTRODUCTION

Are you passionate about delivering superior work outcomes? At Galen College of Nursing, we are committed to a single purpose: offering excellence in nursing education. Our staff and administration live out our vision! We change the life of one to care for the lives of many. Jump-start your career as a Administrative Assistant today with Galen College of Nursing.

NOTE: ELIGIBILITY FOR BENEFITS MAY VARY BY LOCATION.

You contribute to our success. Every role has an impact on our students’ lives and you have the opportunity to make a difference. We are looking for a dedicated Administrative Assistant to be a part of our team.

JOB SUMMARY AND QUALIFICATIONS

Galen College of Nursing is looking for an Administrative Assistant to support daily activities of campus operations. The Administrative Assistant performs highly diversified administrative duties in support of Galen’s executives and administration.

WHAT QUALIFICATIONS YOU WILL NEED:

• A high school diploma or GED with appropriate technical knowledge or equivalent experience.
• Must possess intermediate computer skills, including proficiency in Microsoft Office Products (Word, Excel, PowerPoint, etc.). Ellucian Colleague experience is a plus. Able to effectively prioritize workload; and demonstrate effective communication skills.
• Program and project administration is required
  Galen College Values:
  Inclusivity: I foster an environment that provides opportunities for every individual to reach their full potential.
  Character: I act with integrity and compassion in all I do.
  Accountability: I own my role and accept responsibility for my actions.
  Respect: I value every person as an individual with unique contributions worthy of consideration.
  Excellence: I commit myself to the highest level of quality in everything I do.
  At Galen College of Nursing, we offer a unique educational experience we call Pure Nursing. With a focus on nursing education, our knowledgeable and caring faculty and staff take a personal interest in helping our students achieve their goals. Galen is regionally accredited by the Southern Association of Colleges and Schools Commission on Colleges (SACSCOC) to award Associate, Baccalaureate, and Master’s Degrees. Our baccalaureate degree in nursing program is accredited by the Commission on Collegiate Nursing Education (CCNE), and the associate and master’s degree in nursing programs are accredited by the Accreditation Commission for Education in Nursing (ACEN). For complete information related to Galen’s accreditation status, please visit our website.
  Galen College of Nursing is recognized as a 2023 National League of Nursing (NLN) Center of Excellence (COE

• Assists in a variety of complex administrative duties involving contact and exposure to proprietary information. Utilizes independent judgement, determining when to act for management and when to refer problems for personal attention.
• Prepares and modifies routine/non-routine and internal/external correspondence, memos, documents, reports, meeting notices, and presentations in appropriate formats using word processing, spreadsheets, graphics, and/or publishing software. This requires knowledge of methods, procedures, policies, and the organization. This material may require familiarity with commonly used business and technical expressions used by assigned functions. Maintains library of prepared materials.
• Provides accurate record and file maintenance. Filing systems include electronic and hard copy filing systems. Ensures filing is in proper format and filed in a timely manner.
• Coordinates and schedules meetings and appointments, manages assigned calendars, and responds to requests for time and rescheduling when necessary. This includes coordination of on-campus student events and social activities.
• Prepares for meetings as assigned, including preparing agendas and supplemental documents, scheduling the conference space required, documenting meeting minutes, and facilitating refreshments.
• Makes appropriate travel reservations and prepares expense reports following College policy, as needed.
• Screens incoming mail and faxes, categorizing and prioritizing response as needed. Prepares responses for signature, summarizes lengthy correspondence, and follows up to ensure that proper and timely action is taken.
• Orders, prepares, and organizes equipment and supplies, as needed.