GENERAL SEALANTS, INC. JOB DESCRIPTION

• Effectively deal with changing demands and priorities, and work with minimal supervision.

React well under pressure and manage competing demands. Develop alternative solutions; demonstrate persistence and overcome obstacles. Ensure the professional and courteous atmosphere in the administrative office at all times and maintain a positive and professional demeanor.

• Punctuality and regular attendance are required as per GS policy.
• Other duties as assigned.

Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
Education/Experience: High School diploma, and three years of clerical experience preferred.
Must have excellent computer skills. Must be able to work with minimal supervision, and take a proactive approach to work. Must have excellent oral and written communications skills. Must be able to pay close attention to detail, be organized, and be able to work with confidential business information.
Language Ability: Ability to read and write in English. Ability to read, analyze, and interpret inter-company reports and procedures, general business periodicals, professional journals, technical procedures. Ability to write clearly and informatively, edit work for spelling and grammar, present numerical data effectively and accurately, and read and interpret written information and instructions. Ability to effectively present information and respond to questions from managers, employees, customers and others and speak clearly and persuasively in positive or negative situations.
Math Ability: Ability to calculate figures and amounts such as discounts, interest, and taxes.
Reasoning Ability: Ability to define and solve practical problems, collect data, establish facts, and draw valid conclusions. Must be flexible and deal well with frequent change, delays, or unexpected events. Must have ability to manage competing demands and react well under pressure.
Computer Skills: To perform this job successfully, an individual must be computer literate, proficient with Microsoft Office applications (MS Word, Excel, Outlook), and Internet research.
Sage MAS90 or other ERP system experience is a plus.

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• While performing the duties of this job, the employee is frequently required to sit, walk, talk, hear and occasionally climb stairs; the employee is frequently required to reach with hands and arms. Employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision and ability to adjust focus.

12/16 – IN – JD Administrative Assistant

GENERAL SEALANTS, INC. JOB DESCRIPTION

• While performing the duties of this job, the employee is occasionally exposed to work near moving mechanical parts. The noise level in the work environment is usually quiet.
  Job Types: Full-time, Temp-to-hire
  Pay: $20.00 per hour

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Referral program
• Vision insurance

Ability to Commute:

• City of Industry, CA 91745 (Required)

Ability to Relocate:

• City of Industry, CA 91745: Relocate before starting work (Required)

Work Location: Hybrid remote in City of Industry, CA 9174

ESSENTIAL FUNCTIONS:

• Answer incoming calls with professional courtesy in a timely manner, in accordance with established procedures. Handle multiple calls when necessary. Determine the purpose of calls by using established screening methods. Forward calls, take messages, page or offer voice mail when appropriate personnel is unavailable. Retrieve messages from voice mail and forward to appropriate personnel.
• Greet and assist customers, vendors, applicants and all other visitors entering the front lobby in a professional, timely and helpful manner. Determine the nature of business, and announce visitors to appropriate personnel. Ensure the professional and courteous atmosphere in the lobby at all times. Make sure that all visitors business is completed.
• Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
• Write new orders, create acknowledgement, and send to customer. Make revisions as required.

Enter new orders and customer details into Sage MAS90 program, and perform close of day procedures ensuring accuracy of the order at each step. Maintain the invoice files.

• Communicate with forwarding companies to schedule export shipments and prepare all relevant documentation.
• Weigh outgoing mail to determine correct postage, stamp outgoing mail using postage meter.
• Verify accuracy of Accounts Payable checks by comparison to statement or vendor invoice.

Prepare AP checks for signature and mailing.

• Complete all filing accurately and in a timely manner. Organize the office for efficiency; organize and maintain filing systems; archive and store aged documents and reports.

Distribute incoming faxes and emails to appropriate personnel.

• Prepare business correspondence as directed. Compose correspondence with proper format, grammar, punctuation and spelling.
• Support other departments with light administrative, data entry and research work as assigned.
• Maintain high level of confidentiality in every aspect of the company’s business activities, financial information, its employees, employment activity and applicants, customers, vendors and visitors.

12/16 – IN – JD Administrative Assistant

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• While performing the duties of this job, the employee is frequently required to sit, walk, talk, hear and occasionally climb stairs; the employee is frequently required to reach with hands and arms. Employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision and ability to adjust focus