Administrative Assistant at GMRE

Warner Robins, Georgia, United States -

Full Time

Start Date

Immediate

Expiry Date

23 Apr, 26

Salary

0.0

Posted On

23 Jan, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Clerical Support, Scheduling, Meeting Coordination, Document Preparation, Records Management, Travel Coordination, Communication, Interpersonal Skills, DoD Compliance, Procurement, Office Management, Team Collaboration, Security Compliance, Task Tracking, Continuous Improvement

Industry

Defense and Space Manufacturing

Description

Description POSITION SUMMARY Administrative Assistant to support the Air Force Life Cycle Management Center (AFLCMC) M- Code Aviation Receiver (MAR) Joint Program Office (JPO) at Warner Robins, GA. This position is contingent upon contract award. The Air Force Life Cycle Management Center (AFLCMC) M- Code Aviation Receiver (MAR) Joint Program Office (JPO) manages systems to provide precise Positioning, Navigation, and Timing (PNT) information to a variety of Department of Defense (DoD) weapon systems. These systems include but are not limited to the Software Defined User Equipment (SDUE), Miniaturized Airborne GPS Receiver (MAGR) 2000, Embedded GPS/Inertial Navigation System (EGI), Defense Advanced GPS Receiver (DAGR), GPS Antenna System 1 (GAS-1), Advanced Digital Antenna Production System (ADAP), GPS Antennas, Antenna Electronics (AE), Resilient Embedded GPS/INS (R-EGI), Military GPS User Equipment (MGUE); Air Force Vanguard Transition programs, and alternative navigation capabilities. Some systems are in initial development and many of these systems are undergoing significant modernization efforts to respond to new threats, improve supportability, improve long-term resiliency, and adopt open architecture standards, and digital engineering best practices. Modernization efforts are underway for both the MAGR-2K and the EGI receiver systems in support of aircraft modernization efforts. Additionally, R-EGI and SDUE are in rapid development using innovative acquisition approaches. KEY RESPONSIBILITIES PROVIDE ADMINISTRATIVE AND CLERICAL SUPPORT TO THE M-CODE AVIATION RECEIVER (MAR) JOINT PROGRAM OFFICE LEADERSHIP AND STAFF COORDINATE SCHEDULES, MEETINGS, AND CALENDARS FOR GOVERNMENT AND CONTRACTOR PERSONNEL PREPARE, FORMAT, AND DISTRIBUTE CORRESPONDENCE, BRIEFINGS, REPORTS, AND OFFICIAL PROGRAM DOCUMENTATION ORGANIZE AND MAINTAIN ELECTRONIC AND HARD-COPY FILES IN ACCORDANCE WITH AIR FORCE AND DOD RECORDS MANAGEMENT REQUIREMENTS SUPPORT MEETING LOGISTICS, INCLUDING CONFERENCE ROOM RESERVATIONS, VIRTUAL MEETING SETUP, AGENDAS, MINUTES, AND ACTION ITEM TRACKING MANAGE TRAVEL COORDINATION AND ASSIST WITH PREPARATION OF TRAVEL AUTHORIZATIONS AND VOUCHERS IN APPLICABLE SYSTEMS TRACK TASKERS, DATA CALLS, SUSPENSE DATES, AND ACTION ITEMS TO SUPPORT TIMELY PROGRAM EXECUTION ASSIST WITH ONBOARDING AND OFFBOARDING PROCESSES, INCLUDING COORDINATION OF ACCESS REQUESTS, BADGES, AND SYSTEM ACCOUNTS COORDINATE WITH INTERNAL AFLCMC ORGANIZATIONS AND EXTERNAL STAKEHOLDERS TO FACILITATE COMMUNICATION AND INFORMATION FLOW SUPPORT PROCUREMENT AND ADMINISTRATIVE ACTIONS, SUCH AS PURCHASE REQUESTS, FUNDING DOCUMENTS, AND OFFICE SUPPLY MANAGEMENT MAINTAIN DISTRIBUTION LISTS, CONTACT ROSTERS, AND ORGANIZATIONAL CHARTS ENSURE SENSITIVE, CONTROLLED, AND CLASSIFIED INFORMATION IS HANDLED IN COMPLIANCE WITH SECURITY REQUIREMENTS PROVIDE GENERAL OFFICE SUPPORT TO ENHANCE EFFICIENCY AND CONTINUITY OF MAR JPO OPERATIONS WHY WORK FOR GMRE? GMRE is a small veteran owned company who cares about our employees. We offer health, dental, and vision insurance, 401(k), vacation, Paid Time Off (PTO), or Paid Sick Leave (PSL) based on state laws, paid holidays, and life insurance to all permanent full-time employees. GMRE’s mission is to provide high quality engineering and technical services to help our customers grow and succeed. GMRE is an equal opportunity employer. GMRE is committed to making employment decisions based on valid requirements, without regard to age 40 and over, color, disability, gender identity, genetic information, military or veteran status, national origin, race, religion, sex, sexual orientation or any other applicable status protected by state or local laws. This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice. Requirements QUALIFICATIONS EDUCATION AND EXPERIENCE Bachelor’s or Master’s Degree in a related field and at least (3) years of experience in the respective technical / professional discipline being performed, three (3) years of which must be in DoD; Or Seven (7) years of directly related experience with proper certifications as described in the PWS labor category performance requirements, five (5) years of which must be in DoD acquisition. SKILLS AND COMPETENCIES Understanding of DoD acquisition, compliance, regulatory, and financial reporting requirements. Excellent communication and interpersonal skills, with the ability to engage effectively at all levels of the organization. PERSONAL ATTRIBUTES Results-driven with a focus on continuous improvement and operational excellence. Collaborative mindset, capable of fostering alignment and teamwork across diverse functions. High integrity and ethical standards, with a commitment to company values and customer focus. SECURITY CLEARANCE AND OTHER REQUIREMENTS Must have a minimum of an active U.S. TOP SECRET clearance and be subject to a government security investigation. Driving or renting a car for company business is expected with some frequency. For insurance purposes, a valid driver’s license is required. PHYSICAL REQUIREMENTS Prolonged periods of sitting at a desk and working on a computer. TRAVEL REQUIRED Position could travel up to 25% of the time out of state and overnight to fulfill contract requirements.

Responsibilities

The Administrative Assistant will provide administrative and clerical support to the MAR Joint Program Office leadership and staff, including coordinating schedules and meetings. Additional responsibilities include managing travel coordination and ensuring compliance with security requirements.