Administrative Assistant - Government Relations at USAgain

West Chicago, Illinois, United States -

Full Time

Start Date

Immediate

Expiry Date

27 Aug, 26

Salary

50000.0

Posted On

29 May, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Zoning Research, Municipal Code Interpretation, Permit Application Preparation, Records Management, Project Coordination, Microsoft Office Suite, Written Communication, Verbal Communication, Attention To Detail, Time Management, Confidentiality, Research Skills, Documentation, Scheduling, Collaboration

Industry

Environmental Services

Description

Description The Administrative Assistant (Government Relations) provides administrative, research, and project coordination support to the Government Relations department. This position assists with zoning and municipal code research, permit and application preparation, site mapping coordination, records management, and general department administration to support operational and regulatory objectives. This role supports internal government relations functions through organization, research, documentation, and coordination. The position is primarily administrative and project-support focused and does not serve as a primary representative for legislative advocacy or direct government lobbying activities. This role operates under the direction of the Director of Government Relations in accordance with USAgain’s established policies and procedures. Administrative & Department Support Provide administrative support to the Director of Government Relations and department operations Coordinate schedules, meetings, correspondence, and department communications as assigned Prepare, organize, and maintain department files, records, applications, and supporting documentation Track deadlines, renewals, project timelines, and follow-up items to support department priorities Assist with preparation of presentations, reports, meeting materials, and internal documentation Communicate effectively via Outlook email and Microsoft Teams as required Zoning, Municipal Code & Regulatory Research Research zoning ordinances, municipal codes, land use regulations, and local requirements across jurisdictions Review municipal requirements and summarize findings to support permit applications and operational planning Assist with gathering and organizing information related to local regulations, zoning requirements, and municipal processes Maintain organized reference materials and records of applicable municipal requirements and supporting documentation Permit Applications & Documentation Assist with preparation, completion, and submission of permit applications, registrations, and related documentation for municipal, county, and state agencies Coordinate with internal departments to gather required information and supporting documentation for applications and filings Track application progress, permit renewals, deadlines, and follow-up requirements Documentation & Records Management Log and maintain accurate government relations and permitting information in CMS and company systems Maintain accurate, organized, and detailed department records and documentation Ensure supporting documents, permits, applications, and correspondence are properly maintained and accessible Meetings & Professional Development Participate in designated meetings, in-services, training sessions, and committees as required Follow company standards and policies related to documentation, confidentiality, and government relations support activities Maintain professionalism and confidentiality regarding sensitive business, regulatory, and operational information Perform all other duties and responsibilities as assigned by the Director of Government Relations Requirements Required Skills/Abilities: Strong organizational, administrative, research, and documentation skills Strong attention to detail with the ability to maintain accurate records and manage multiple priorities Ability to research and interpret municipal codes, zoning information, forms, and agency requirements Strong written and verbal communication skills Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) Ability to prioritize tasks, manage deadlines, and work independently with minimal supervision Ability to organize information and communicate findings clearly and professionally Ability to work effectively in team environments and collaborate across departments High degree of confidentiality, professionalism, and discretion Willingness to learn municipal processes, permit requirements, and internal systems Education and Experience: High school diploma or equivalent required; Associate’s or Bachelor’s degree preferred One (1) to three (3) years of administrative, office support, permitting, regulatory, municipal, planning, legal, real estate, project coordination, or related experience preferred; equivalent experience or demonstrated aptitude considered Experience researching, organizing, or processing documentation in administrative or office environments preferred Experience with permit applications, zoning research, mapping tools, municipal processes, or regulatory documentation preferred but not required Experience supporting projects, maintaining records, or coordinating documentation strongly preferred Demonstrated ability to learn new systems, processes, and technical information

Responsibilities

Provides administrative and research support to the Government Relations department, focusing on zoning, municipal codes, and permit applications. Coordinates department schedules, maintains detailed records, and supports the Director of Government Relations in operational objectives.