Administrative Assistant - Grand Technology
at
Qureos Inc
Dubai, , United Arab Emirates
-
Full Time
Start Date
Immediate
Expiry Date
10 Dec, 25
Salary
0.0
Posted On
10 Sep, 25
Experience
0 year(s) or above
Remote Job
Yes
Telecommute
Yes
Sponsor Visa
No
Skills
Good communication skills
Industry
Accounting
Description
Responsibilities
Perform general administrative tasks and clerical duties.
Maintain both digital and manual filing systems for organized recordkeeping.
Draft and manage correspondence, including letters and emails.
Provide comprehensive secretarial and administrative support to the Directors, General Manager, and Accounts Department.
Manage and update the DAFZA portal efficiently.
Prepare and submit required documents to respective Consulates for visa processing.
Maintain a document register, track expiry dates, and process renewals for company documents (e.g., trade licenses, leases, establishment cards, insurance, PO Box).
Handle employees’ visa renewals and ensure timely processing.
Support the Content Acquisition and Marketing team through research and information gathering.
Oversee general office management and daily operational needs.
Maintain accurate records of customer contract agreements and content-related documentation.
Organize and manage filing systems for contracts, agreements, and financial records.
Prepare, submit, and reconcile expense reports, including petty cash management.
Handle VAT filing in compliance with regulatory requirements.
Prepare quotations, delivery notes, and receipt vouchers as required.
Process purchase orders and ensure timely customer coordination.
Prepare and send invoices, ensuring accuracy and timely payment processing.
Generate and share management reports (e.g., purchase order reports, accounts receivable statements).
Follow up on outstanding payments via email and telephone.
Process bank transactions (cash, cheque, online payments) accurately and securely.
Coordinate and manage all aspects of incoming international shipments, including tracking, documentation, and warehouse delivery.
Manage and maintain QuickBooks Online for accounting and financial tracking.
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