Granite State Manufacturing (GSM) is a small business contract manufacturer providing complete in-house capabilities, including machining, US Navy-certified welding, wiring, assembly, and testing. GSM-built equipment is on every US Navy submarine. From prototype to production runs, GSM has the technical depth, program management, and manufacturing expertise to deliver performance-critical solutions. GSM has 5-axis machining up to 33ft long or 82in diameter and welding up to 35,000lbs.

QUALIFICATIONS

• Proven experience as an Administrative Assistant or a similar role, preferably in a corporate or professional setting.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).
• Excellent written and verbal communication skills in English.
• Exceptional organizational skills and attention to detail.
• Ability to manage multiple tasks and prioritize efficiently under pressure.
• Proactive and self-motivated with the ability to work independently and collaboratively.
• Familiarity with office equipment, such as printers, scanners, and fax machines.
• High school diploma or equivalent; additional qualifications in administrative studies will be considered an advantage.

ABOUT THE ROLE

We are seeking a dedicated and detail-oriented Administrative Assistant to join our Administrative department. This full-time, hourly position requires an organized individual who can manage multiple tasks while supporting team operations. As an integral part of our organization, you will help ensure the efficiency and accurate execution of administrative tasks in a professional environment.

WHAT YOU’LL DO

• Provide administrative support to team members and executives, including scheduling meetings and maintaining calendars.
• Prepare, proofread, and distribute documents, reports, and correspondence with a high level of accuracy.
• Manage and organize office files, records, and documentation, both digitally and physically.
• Answer and direct phone calls, emails, and inquiries with professionalism and excellent customer service skills.
• Coordinate travel arrangements and handle expense reporting for team members as needed.
• Manage office supplies inventory and place orders to ensure smooth daily operations.
• Assist with organizing and coordinating company events, meetings, and workshops.
• Handle confidential information with discretion and ensure compliance with organizational policies.