JOB SUMMARY

Our client is seeking a highly organized and detail-oriented Administrative Assistant to join their team. Come work for a well-established, professional, and dynamic group where your contributions and talents are well-received and recognized. You’ll be responsible for optimizing the workflow for two Vice Presidents and also contributing to operations, marketing, and commercial real estate brokerage support.

REQUIREMENTS

· Bachelor’s degree preferred or other work experience
· Exceptional organizational skills including prioritization, meeting deadlines, and handling last-minute requests
· Positive, flexible, and professional pitch-in attitude
· Prior experience as an administrative assistant or in a related role
· Proficiency in Microsoft Office suite
· Excellent verbal and written communication skills, with meticulous attention to detail

· Organize schedules and support the daily tasks for the two Vice Presidents, ensuring maximum efficiency and timely follow-up as required.
· Support the leasing process for commercial properties including managing leasing paperwork and facilitating communications between brokers, agents and prospects.
· Act as liaison between the Vice Presidents, clients, contractors, architects, and others to support communication and project progression.
· Prepare reports, proposals and spreadsheets, with a high level of professionalism and accuracy.
· Coordinate and actively participate in marketing initiatives, including the management of property listings, targeted mailings, creating marketing brocures/materials, and occasional event planning.
· Maintain a detailed calendar of crucial deadlines such as lease expirations and monthly reporting requirements.
· Provide other misc. support to the company by assisting with various tasks and projects as needed.