Administrative Assistant at Greenwich House Inc

New York, New York, United States -

Full Time

Start Date

Immediate

Expiry Date

17 Sep, 26

Salary

23.0

Posted On

19 Jun, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Calendar Management, Document Preparation, Professional Communication, Filing Systems, Event Coordination, Time Management, Attention To Detail, Microsoft Word, Microsoft Excel, Microsoft Outlook, Confidentiality, Multitasking

Industry

Civic and Social Organizations

Description

Why work at Greenwich House? At Greenwich House, we believe in empowering communities through transformative programs, we offer more than a job – we offer a mission. When you work with us, you become part of a passionate, collaborative team committed to making a difference in people’s lives. Every initiative, class, and outreach effort we deliver is fueled by a shared commitment to equity and compassion. Founded in 1902 as a settlement house aimed at supporting New York City's growing immigrant population, Greenwich House has since evolved into a dynamic nonprofit organization dedicated to fostering wellness, creativity, and connection across the city. Today, Greenwich House offers a diverse range of programs in health, human services, education, and the arts, serving thousands of New Yorkers each year. Learn more at www.greenwichhouse.org. The Opportunity The Administrative Assistant provides high-level administrative and operational support to program leadership and staff. This role ensures efficient day-to-day office functioning, supports compliance with regulatory requirements (including OASAS standards, if applicable), and assists with communication, documentation, and coordination across the program. This is an exciting opportunity for someone who is passionate about people and wants to be part of a mission-driven organization making a lasting impact in New York City. Responsibilities * Manage calendars, schedule meetings, and coordinate appointments * Prepare, format, and maintain documents, reports, and correspondence * Answer and direct phone calls, emails, and inquiries professionally * Maintain organized filing systems (electronic and paper) * Serve as a point of contact for internal staff and external partners * Coordinate meetings, trainings, and program events * Distribute memos, updates, and important information to staff What You’ll Bring * High school diploma or equivalent required; Associate’s or Bachelor’s preferred * 1–3 years of administrative or office experience (healthcare or human services preferred) * Skills & Competencies * Strong organizational and time management skills * Attention to detail and accuracy * Excellent written and verbal communication * Proficiency in Microsoft Office (Word, Excel, Outlook) * Ability to handle confidential information with discretion * Ability to multitask and prioritize in a fast-paced environment Employment Details * Department: Center for Healing * Location: Onsite; 190 Mercer Street, New York, NY * Schedule: 20 hours a week, flexible * FLSA Classification: Non-Exempt * Employment Type: Part-Time; Temporary * Reports To: Vice President of Behavioral Health Services * Union Representation: Non-Union Salary Range The expected hourly rate for this position is $23.00 per hour. This rate reflects the anticipated compensation at the time of this posting and may be adjusted based on experience, education, and organizational needs. Benefits Greenwich House is committed to supporting the well-being of our employees as a key part of delivering a strong overall workplace experience. Full time employees are eligible for various benefits, including medical/dental/vision insurance, 403(b) plan, generous paid time off, and other benefits in accordance with applicable plan documents. Employees also enjoy exclusive perks and discounts for Greenwich House programs and services, including classes, lessons, and events. Benefits for Union represented employees will be in accordance with the applicable collective bargaining agreement.

Responsibilities

The Administrative Assistant provides high-level operational support to program leadership, ensuring efficient day-to-day office functioning. Key duties include managing calendars, coordinating meetings, and maintaining organized documentation and communication.