About the job

We are looking for a versatile and well-organised Administrative Assistant to support the central administration team. The responsibilities will be shared across a small team and may vary depending on workload and availability, making this a dynamic role with a broad range of administrative and organisational tasks.

You will provide day-to-day administrative support, assist management and colleagues, and ensure that various internal processes run smoothly and efficiently.

• Key ResponsibilitiesCreate and follow up purchase orders in SAP.
• Create and maintain new supplier records in SAP/PEGA.
• Process and resolve quality control issues and SAP CCM alerts.
• Order and follow up materials for different business units through SAP.
• Manage and monitor office and IT equipment orders.
• Organise business travel and coordinate travel arrangements.
• Manage management calendars, appointments and correspondence.
• Provide general administrative and organisational support to the wider team.
• Maintain and update SharePoint, including uploading and organising documents.
• Prepare and distribute internal communications and newsletters.
• Manage information displayed on office screens.
• Monitor and follow up Interparking-related matters.
• Assist with the organisation of internal events and activities.
• Support other team members with ad-hoc administrative tasks as required.
• The above list is not exhaustive and the responsibilities may evolve according to business needs.Your ProfileYou are meticulous, structured and well organised.
• You are discreet and understand the importance of confidentiality.
• You take ownership of your responsibilities and follow tasks through to completion.
• You have a solution-oriented and proactive mindset.
• You are eager to learn and comfortable taking on new responsibilities.
• You are a team player who enjoys supporting colleagues.
• You communicate professionally and confidently with different stakeholders.
• Experience & SkillsFirst professional experience in an administrative or assistant role.
• Good knowledge of standard MS Office tools.
• Previous experience with SAP, particularly for creating and following up purchase orders, is a strong asset.
• Experience with calendar and agenda management.
• Experience with SharePoint or similar document-management tools is an advantage.