Administrative Assistant - Health Homes | $18.57 - $21.54 / hour at Easterseals Midwest

Maryland Heights, Missouri, United States -

Full Time

Start Date

Immediate

Expiry Date

24 Apr, 26

Salary

21.54

Posted On

24 Jan, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Communication Skills, Attention To Detail, Organizational Skills, Multi-tasking, Microsoft Office, Excel, Records Management, Inventory Management, Billing, Customer Service, Logistical Support, File Management, Professional Communication, Office Equipment Knowledge

Industry

Non-profit Organizations

Description

Position Summary: The Administrative Assistant is responsible for providing administrative support and ensuring efficient office/program operations. Essential Functions: * Creates and maintains spreadsheets and reports for tracking and reporting departmental information. * Creates, maintains and closes individuals’ files in electronic records management systems. * Prepares, scans and files individuals’ documents into electronic records management systems. * Orders and maintains adequate inventory of supplies, including but not limited to, medical supplies, paper products, office supplies, etc. * Provides professional communication for internal and external stakeholders and responds to inquiries in a timely manner. This may include written communications such as newsletters, program materials, correspondence, etc. * Provides administrative support for department, including but not limited to, scheduling meetings/appointments, and providing logistical and team support. May also perform check requests, mailings, filing, and other support activities. * Prepares and sends information for billing. This may include reviewing and verifying individuals’ authorizations, monitoring/tracking services, and maintaining billing and attendance spreadsheets. * Greets visitors to the office/building and answers incoming phone calls. * Supports program quality, safety and compliance measures, performs general upkeep of office space, and may ensure building maintenance is performed as needed. Position Competencies: * Excellent interpersonal and communication skills to build relationships with a variety of stakeholders. * Excellent attention to detail with high-level organizational and multi-tasking skills that reflect the ability to perform and prioritize multiple tasks seamlessly. * Knowledge of office equipment, computer systems and intermediate-level knowledge of Microsoft Office suite. Qualifications: * Must have high school diploma or equivalent. * One year program or administrative experience required. * Must have knowledge of Microsoft Office suite including knowledge of Excel. Additional Requirements: * This position may travel locally as needed. * Must have current driver’s license and proof of insurance. * Must complete and maintain all required trainings/certifications. * Must maintain confidential information in accordance with HIPAA regulations.

Responsibilities

The Administrative Assistant provides administrative support and ensures efficient office operations. Key tasks include managing electronic records, preparing documents, and supporting billing processes.