Administrative Assistant (Healthcare Account) at Virtual Staff 365

, , Philippines -

Full Time

Start Date

Immediate

Expiry Date

18 May, 26

Salary

0.0

Posted On

17 Feb, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Data Entry, Communication, Calendar Management, Record Keeping, Outlook, Gmail, Microsoft Office Suite, Phone Manner, Attention To Detail, Organisational Skills, Confidentiality, Voice Recording, Transcription, Healthcare Administration, Prescription Reading

Industry

Outsourcing and Offshoring Consulting

Description

Our client is a trusted Australian-based healthcare services provider delivering timely, professional support to patients and clinics. As they continue to grow, they are looking for a reliable and detail-oriented Administrative Assistant to join their remote team. This role is ideal for someone who thrives in a fast-paced support environment and is confident in managing communication, calendars, and admin processes remotely. Job Responsibilities: Manage incoming and outgoing calls with professionalism and a friendly tone. Perform accurate and consistent data entry into internal systems. Read, respond to, and escalate emails appropriately. Manage and update calendars and schedules. Maintain accurate internal records and task notes. Liaise with patients, internal teams, and external contacts as needed. Use Outlook, Gmail, and Microsoft Office tools to complete daily tasks. Strong proficiency in Outlook and Gmail. High-level skills in the Microsoft Office Suite. Excellent English communication skills—verbal and written. Friendly and professional phone manner with a clear, neutral accent Strong attention to detail and organisational skills. Ability to work independently and handle confidential information. Experience with voice recording or transcription is a plus. Must be willing to work on Perth time (same time zone as the Philippines). Highly Essential: Must have a dual monitor set-up. Must be comfortable working on weekends (work schedule is Sunday to Thursday). Must be comfortable with taking a high volume of inbound and outbound calls. Previous administrative or customer service experience in a healthcare setting. Must know how to read prescriptions. Permanent work-from-home set-up Dayshift (Perth, Australian business hours) Full-time job HMO Annual leave Adhoc Bonus

Responsibilities

The Administrative Assistant will manage professional communication, including handling incoming and outgoing calls, responding to emails, and liaising with patients and internal teams. Key duties also involve performing accurate data entry, managing calendars, updating records, and utilizing standard office software tools.