Administrative Assistant at HealthCareersInSask.ca

Regina, Saskatchewan, Canada -

Full Time

Start Date

Immediate

Expiry Date

14 Jul, 26

Salary

0.0

Posted On

15 Apr, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative support, Staff scheduling, Supply purchasing, Time management, Communication skills, Interpersonal skills, Writing, Presentation, Confidentiality, Integrity, Problem solving, Computer proficiency, Process improvement, Record keeping

Industry

Staffing and Recruiting

Description

Position #: 9009221 Expected Start Date: April 27, 2026 Union: OOS Facility: Regina Centre Crossing City/Town: Regina Department: Academic Health Sciences - Family Medicine Unit Type: Full-time regular FTE: 1 Shift Information: Days Number of Hours per Rotation: 37.5 hours per 1 weeks Relief: No Float: No Hours of Work: Salary or Pay Band: As per Terms and Conditions of Employment Travel Required: No Job Description: The Administrative Assistant is directly accountable to the Manager to provide confidential administrative support, along with coordinating the day-to-day office functions of the Family Medicine Unit. This includes assistance in developing & maintaining staff schedules, vacation, leave requests, making time corrections within AIMS and VIP systems. The position will be responsible for supply purchasing for the unit via AIMS My Connection system and interacting with SHA procurement. The incumbent works closely/ cooperatively with the Manager, FMU, to assist in accomplishing objectives. The incumbent coordinates workflow with other admin. support staff within the Academic Health Sciences and Learner Placement portfolio and in their absences, may provide support services as requested. These assignments are completed with a high degree of accuracy in an efficient & effective manner. The position ensures any inquiries, complaints and concerns are directed to the appropriate department. Human Resources Exemption: No Experience * A minimum of two years experience within a health care facility Education * Certificate/Diploma from a recognized Business Administration training program * Office Administration Diploma Other Education and Training * Medical terminology is an asset Competencies * Communication, writing, presentation and interpersonal skills. * High level interpersonal skills to work effectively with clients and colleagues * Demonstrates ability to show initiative and self-direction. Knowledge and Abilities * Ability to work with people with professionalism and respect * Ability to recognize and maintain confidential information * Maintain a high level of integrity and confidentiality * "Ability to work independently to plan and prioritize workload demands. " * Demonstrates ability to manage time and competing deadlines * Ability to work autonomously with high levels of responsibility & accountability * Requires proficiency with a variety of computer applications * Ability to implement changes that improve processes, practices and outcomes. The Saskatchewan Health Authority (SHA) is the largest employer in Saskatchewan, employing more than 45,000 staff in a dynamic healthcare environment. The Saskatchewan Health Authority (SHA) is committed to providing coordinated quality services that are seamless, safe and patient-centred. Applicants must upload all relevant documents (ex: certificates, diplomas, proof of enrollment, licenses and/or memberships) relating to the qualifications of the position. By submitting your application, you consent to your application history and talent profile being shared with Human Resources and the applicable hiring team. Only applicants selected for an interview will be contacted. Those being interviewed are required to bring a valid Criminal Record Check (CRC) to the interview; it must be dated within six (6) months and include a vulnerable sector search. > We work together to improve our health and well-being. Every day. For > everyone. > We are committed to building a representative, diverse, inclusive, and > culturally responsive workforce. > We are committed to the Truth and Reconciliation Commissions Calls to Action. > We work in the spirit of truth and reconciliation, acknowledging Saskatchewan > as the traditional territory of First Nations and Métis People. Please note: Only applications that include all required documentation will be considered.

Responsibilities

The Administrative Assistant provides confidential support to the Manager and coordinates daily office operations for the Family Medicine Unit. Responsibilities include managing staff schedules, handling supply procurement, and ensuring efficient workflow across the department.