Administrative Assistant at Henley & Partners - The Firm of Global Citizens®

Montreal, Quebec, Canada -

Full Time

Start Date

Immediate

Expiry Date

15 Aug, 26

Salary

55000.0

Posted On

17 May, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Office Management, Interpersonal Skills, Relationship Building, Time Management, Written Communication, Verbal Communication, Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Travel Coordination, Data Organization, CRM Management

Industry

Financial Services

Description

Joining Henley & Partners As the leading global citizenship and residency advisory firm for over two decades, we specialize in helping our clients navigate the complex landscape of investment migration and citizenship planning. Why choose Henley & Partners? Here's what sets us apart: Global Impact: Join a company that makes a tangible difference in people's lives. Our work enables individuals and families to broaden their horizons, access new opportunities, and secure a brighter future through alternative citizenship and residency options. Cutting-Edge Expertise: Be part of a team of industry pioneers and experts who are at the forefront of the investment migration field. We provide innovative solutions and leverage our extensive network of international partners to deliver exceptional service to our clients. Dynamic and Diverse Culture: Immerse yourself in a truly global environment. With more than 40 offices spanning across continents, we foster a multicultural and inclusive workplace where ideas are valued, collaboration thrives, and personal growth is encouraged. Continuous Learning: We believe in investing in our employees' professional development. At Henley & Partners, you'll have access to ongoing learning opportunities, training programs, and industry conferences that will enhance your skills and expand your knowledge. Impactful Projects: Join us in working on high-profile projects that shape the future of investment migration. From advising governments on citizenship-by-investment programs to assisting high-net-worth individuals in achieving their global mobility goals, your work will have a direct impact on our clients and the industry. Work-Life Balance: We recognize the importance of maintaining a healthy work-life balance. Enjoy flexible working arrangements and benefits that support your well-being, ensuring that you can thrive both personally and professionally. ...but that's enough about us, let talk about you! We are seeking a highly organized and proactive Administrative Assistant to to provide administrative and clerical support to the office and team to ensure the efficient operation of the office by supporting a variety of tasks. Responsibilities: Manage all daily office operational tasks to ensure smooth functioning of the office. Greet guests and answer daily phone calls with professionalism and warmth. Keep the office environment clean, organized, and fully stocked with necessary supplies. Coordinate with office management to address facility issues or needs. Coordinate service providers and external vendors as needed. Booking travel arrangements for Managing Partner. Gathering data and maintaining organization in Excel lists (diverse staff lists, payments, diverse contact lists, etc.) Create physical filing system, organize the electronic filing system for documents to be uploaded (for other staff members) to the CRM. Facilitate IT onboarding and gathering the work equipment for new joiners and placing orders and keeping tracking updated. Assist with special projects and ad hoc requests as needed. Representing the office in activities and alignments within the organization. Assist Managing Partner as needed. Qualifications: Excellent interpersonal skills and self-awareness Excellent relationship building skills Having a strong work ethic and the ability to address multiple tasks in a short time frame and being able to stick to strict deadlines Strong written and verbal communication skills Ability to work both independently and within a team environment Proficient in Microsoft Word, Excel and PowerPoint Previous experience in the office management is of a great advantage What we offer: Salary of CAD 55k per year Comprehensive health, dental, and vision insurance. Career advancement opportunities. 15 days vacation per calendar year Join our team and be part of an organization that values innovation, fosters collaboration, and believes in the potential of its employees. We offer comprehensive benefits and a dynamic work environment that encourages growth and personal development. If you are seeking a challenging yet rewarding opportunity where your ideas can make a real impact, we invite you to apply today. We value your privacy and are committed to protecting your personal information. By applying to this vacancy, you confirm that you have read, understood, and agree to abide by our privacy policies. For more details about our Privacy Policy please visit: https://www.henleyglobal.com/privacy-policy

Responsibilities

The role involves managing daily office operations, greeting guests, and providing administrative support to the Managing Partner. Key tasks include coordinating vendors, booking travel, and maintaining electronic and physical filing systems.