Administrative Assistant at Holy Family Church-San Antonio

San Antonio, Texas, United States -

Full Time

Start Date

Immediate

Expiry Date

11 Mar, 26

Salary

0.0

Posted On

11 Dec, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Bilingual, Detail Oriented, Organized, Self-motivated, Teamwork, Communication Skills, Critical Thinking, Problem Solving, Microsoft Office, Clerical Tasks, Confidentiality, Scheduling, Record Keeping, Event Coordination, Safety Protocols

Industry

Description

Description Employment Status: Full-Time FLSA Status: Non-Exempt (Hourly) Schedule: Mon, Tues, Weds, Fri 9 a.m. – 3 p.m., Thurs 8 a.m. - 12 p.m. / Lunch 12:30 p.m. - 1:30 p.m. Reports to: Pastor Benefits include: Paid Holidays/Holy Days 403b Retirement 401 (a) Pension Plan Medical, Dental, Vision, Life Employee Assistance Program Short-term/Long-term Disability Summary: The Administrative Assistant facilitates the efficient operation of the assigned department by performing a variety of clerical and administrative tasks. Position Responsibilities: Answers and transfers phone calls, screening when necessary Maintains filing systems as assigned Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed Maintain historical church records Responds to and resolves administrative inquiries and questions Coordinates and schedules travel, meetings, and appointments Prepares agendas, schedules for meetings, records and distributes minutes or other records for meetings Maintains office supplies and coordinates maintenance of office equipment Adhering to safety training and protocols on a daily basis and taking precautionary measure to ensure the safety and well-being of self, others. Coordinate booking venues and funeral mass; provide necessary support during events Maintain communication with Board Members, Committees, and Ministry Leaders Responsible for protecting the confidentiality of any information or material obtained in the service of the organization to include but not limited to client names and information, services rendered to clients, donors names and gifts, internal and external investigations or results of any investigations, and financial information. Adherence to the Archdiocesan Code of Conduct and the Faith and Morals policy of the Catholic faith is mandatory. Every employee is required to take a solution-oriented approach in their interactions and undertakings, as well as being a team member that promotes collaboration and commitment to the Mission and Vision of the organization. Performs other duties as assigned. Requirements Minimum Qualifications: Education: High school Diploma or equivalent Some college credits preferred Experience: At least two (2) years’ experience of working in an administrative role providing direct support Bilingual in Spanish and English License and Credentials: Reliable transportation Valid driver license Valid vehicle insurance Minimum Knowledge and Skills: Experience with computer software and Microsoft Office Applications; Must be detail oriented, organized, self-motivated, work well independently and on a team; Must have good written and verbal skills; Must have good critical thinking and problem solving skills. This is not necessarily an exhaustive list of all responsibilities, skills, duties or working conditions associated with the job. While this is intended to be an accurate reflection of the current job, management reserves the right to revise as needed. The Archdiocese of San Antonio is an Equal Opportunity Employer.

Responsibilities

The Administrative Assistant facilitates the efficient operation of the assigned department by performing a variety of clerical and administrative tasks. Responsibilities include answering phone calls, maintaining filing systems, scheduling meetings, and coordinating events.