Administrative Assistant (Home Owners Association) at PRC Management Company

Red Bank, New Jersey, United States -

Full Time

Start Date

Immediate

Expiry Date

07 Jul, 26

Salary

28.0

Posted On

08 Apr, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative support, Communication, Organizational skills, Multitasking, Microsoft Word, Microsoft Excel, Microsoft Outlook, Interpersonal skills, Professionalism, Document management, Scheduling, Invoice processing, Data entry, Customer service

Industry

Real Estate

Description

Description The Administrative Assistant supports the Project Manager, property managers, vendors, and homeowners by providing essential administrative, communication, and organizational support across multiple properties. The individual will also interact with The Board. Streamline day to day operations by managing communications, organizing documents, coordinating schedules, and serving as a reliable first point of contact. Draft correspondence to vendors, contractors, and employees. Handle and route homeowner maintenance calls with professionalism and urgency, ensuring seamless communication between residents and the maintenance team. Create and track work orders for property managers. Process invoices from contractors, utility companies, and other vendors. Generate and issue delinquency notices to homeowners, ensuring accuracy and timely communication in accordance with association policies. Support property managers with resales and through the new owner purchase process as needed. Track annual insurance policy renewals across all properties to ensure continuous coverage. Complete annual workers’ compensation audits as requested by insurance agencies. Manage and fulfill supply order requests. Requirements Required Skills & Qualifications High school diploma or equivalent required. Strong organizational and multitasking abilities. Proficient in Microsoft Word, Excel, and Outlook. Excellent interpersonal skills with the ability to communicate professionally and diplomatically with homeowners and tenants. Able to work independently and as part of a team. Experience working in a Homeowner’s Association (HOA) or property management setting is a plus. Knowledge of insurance policy renewal is a plus. Benefits Health, dental, vision, life, and long-term disability insurance 401(k) plan with matching contribution Paid time off and paid holidays Compensation: $20 - $28 per hour (equates to approximately $40k - 60k annually)

Responsibilities

The Administrative Assistant provides essential support to property managers and the board by managing communications, documents, and schedules. They also handle maintenance calls, process invoices, and issue delinquency notices to ensure smooth association operations.