Administrative Assistant at Hong Kong Baptist University

Hong Kong, Hong Kong Island, Hong Kong S.A.R. -

Full Time

Start Date

Immediate

Expiry Date

11 Oct, 26

Salary

0.0

Posted On

13 Jul, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Accounting, General Administration, Invoice Preparation, Logistics Management, Purchasing, Inventory Management, MS Office, Excel, Chinese Word Processing, Interpersonal Skills

Industry

Higher Education

Description

SCHOOL OF CHINESE MEDICINE CLINICAL DIVISION Administrative Assistant (26270016) Responsibilities: * Provide daily accounting and general administration support to clinics; * Handle and check the daily income of the clinics; * Prepare invoice for payment; * Coordinate and follow up the weekly logistic management from/to clinics and office; * Handle the purchasing matters for the clinics and office; * Maintain accurate and up-to-date system inventory records; * Perform physical count of inventory, and reconcile actual stock count to the system record; * Optimise the storage space; * Recommend to the Division the transfer of surplus or unused supplies and equipment among different clinics; * Answer internal & external enquires; * Provide support to meetings and events; and * Perform any other duties as assigned. Requirements: * A higher diploma or an associate degree; * At least one year of relevant work experience; * Proficiency in common computer applications including MS Office, Excel and Chinese word processing; * Good interpersonal skills and a strong sense of responsibility; and * Ability to work independently and be self-motivated. Immediately availability will be an advantage. Shortlisted candidates will be invited to attend a computer test. Salary will be commensurate with qualifications and experience. Application Procedure: Applicants are invited to submit their applications at the HKBU e-Recruitment System. Those who are not invited for interview 8 weeks after the closing date may consider their applications unsuccessful. Details of the University’s Personal Information Collection Statement can be found at https://hro.hkbu.edu.hk/en/worklife-at-hkbu/employee-favourable-environment.html#privacy-policy. The University reserves the right not to make an appointment for the posts advertised, and the appointment will be made according to the terms and conditions applicable at the time of offer. Closing date: 22 July 2026

Responsibilities

Provide daily accounting and general administrative support to clinics, including handling income and preparing invoices. Manage clinic logistics, purchasing, and maintain accurate system inventory records through physical counts and reconciliation.