Administrative Assistant at Hong Kong Trade Development Council

Hong Kong Island, Hong Kong, China -

Full Time

Start Date

Immediate

Expiry Date

05 Aug, 26

Salary

0.0

Posted On

07 May, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Secretarial Support, Administrative Support, Calendar Management, Report Preparation, Database Management, Communication Skills, Customer Service, Microsoft PowerPoint, Microsoft Excel, English Proficiency, Chinese Proficiency, Project Coordination

Industry

International Trade and Development

Description

The Hong Kong Trade Development Council (HKTDC), the statutory organisation promoting Hong Kong’s external trade, seeks dynamic, high-caliber and experienced professionals to join our Exhibition and Digital Business Department. To strengthen Hong Kong's role as Asia's international business platform, we organise more than 30 world-class international trade fairs in Hong Kong each year. These fairs, which cover various industries and sectors, create opportunities for companies to promote their products or services to buyers from all over the world. Responsibilities: * Provide efficient and effective secretarial and administrative support to Associate Director and the team * Schedule team and cross-departmental meetings, appointments and reservations as needed * Identify, anticipate, and prepare information requirements for meetings * Prepare regular and timely reports; follow up and consolidate inputs from teams * Organize and maintain files and databases in a confidential manner * Manage communication including emails and phone calls; screen phone calls, redirect calls, and take messages * Maintain, order office supplies and handle purchase orders * Execute promotions and projects assigned and coordinate cross teams' inputs to achieve overall project objectives * Maintain updated contacts with key partners and external collaborators * Provide on-site support and perform ad-hoc duties as assigned when necessary Requirements: * A sound general education and formal secretarial training * A minimum of 5 years’ relevant experience in providing secretarial support to senior executives is required * Independent, mature, and reliable, able to prioritize and handle multiple tasks * Excellent interpersonal, customer service and communication skills * Strong command of written and spoken English and Chinese * Proficient in MS Applications including PowerPoint and Excel Remuneration and Benefits: Salary will be commensurate with qualifications and experience. A competitive remuneration and benefits package, including annual leave, medical and dental benefits, will be offered. Application Procedure: Interested candidates are invited to complete the application form on our website. Those who do not hear from us within EIGHT WEEKS after the closing date may assume their applications were unsuccessful. All information provided by applicants will be treated in strict confidence and used only for recruitment purposes. Applicants may be considered for other suitable positions within the Council. Their personal data will be destroyed six months after the selection is finalized.

Responsibilities

Provide comprehensive secretarial and administrative support to the Associate Director and the team, including meeting scheduling and report preparation. Manage office communications, maintain databases, and coordinate cross-functional inputs for projects and promotions.