Administrative Assistant - Housing at THE LUTHERAN CARE NETWORK

Scarsdale, New York, United States -

Full Time

Start Date

Immediate

Expiry Date

02 Jul, 26

Salary

26.0

Posted On

03 Apr, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative support, Data entry, Microsoft Excel, Microsoft Word, HUD software, Record keeping, Customer service, Communication, Organizational skills, Time management, Compliance, Property management, File management, Reporting

Industry

Hospitals and Health Care

Description

ADMINISTRATIVE ASSISTANT - HOUSING *** THIS POSITION IS LOCATED AT 700 WHITE PLAINS ROAD, SUITE 300, SCARSDALE, NY *** Job Summary: We are seeking an experienced Administrative Assistant to support our Housing Department in our Scarsdale office. This role is ideal for a highly organized professional with prior experience in housing, property management, or compliance driven environments who can work independently, manage detailed records, and help maintain order in a high-volume paperwork environment. Key Responsibilities * Serve as point of contact for housing-related inquiries and correspondence via mail, phone, and email. * Handles incoming calls with professionalism, accuracy, and a customer-focused approach. * Process, track, and maintain applications and waiting lists for organization’s housing sites, ensuring data accuracy and completeness. * Perform data entry and run reports using Word, Excel, and HUD software. * Organize and maintain tenant files in accordance with HUD guidelines, including working through an existing backlog. * Assist with tenant paperwork collection and correspondence. * Track and update insurance certificates for contractors working at the housing sites * Support department staff with other administrative and compliance related tasks Required Qualifications * 2+ years of administrative experience, preferably in housing, property management, nonprofit, or compliance focused settings * Demonstrated ability to manage high volume files and sensitive documentation * Strong working knowledge of Microsoft Excel and Word * Experience using HUD compliant housing/program software (or ability to learn quickly) * Excellent organizational, communication, and time management skills * Ability to work independently and exercise good judgment with confidential information Preferred Experience * Affordable housing, Section 8, or other HUD regulated programs * Experience preparing or maintaining audit ready tenant files * Prior responsibility for waitlists, reporting, or compliance documentation Why Join Us * Stable, full-time Monday – Friday position with consistent hours * Opportunity to play a key role in strengthening housing operations * Mission driven organization serving the community Compensation & Benefits * $24.00 to $26.00/hour based on experience * 30-35 hours per week. * Medical, Dental, Vision, FSA, HSA, 403(b) available * PTO, holidays Education and Experience: * High school diploma or GED required * Associate degree in Business, Human Services, or a related field preferred (or equivalent experience) General Physical Requirements * Ability to sit at a desk and work on a computer for extended periods * Ability to lift and carry files, paperwork, or office supplies (generally up to 10–20 lbs) * Ability to bend, reach, and organize physical file storage Environmental Conditions * Primarily office‑based work environment

Responsibilities

The Administrative Assistant will manage housing-related inquiries, maintain tenant files, and process applications in accordance with HUD guidelines. They will also perform data entry, generate reports, and provide general administrative support to the housing department.