Administrative Assistant - HR Support at KING AEROSPACE

Ardmore, Oklahoma, United States -

Full Time

Start Date

Immediate

Expiry Date

17 Apr, 26

Salary

0.0

Posted On

17 Jan, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Clerical Support, Organizational Skills, Time Management, Recordkeeping, Confidentiality, Customer Service, Communication Skills, Microsoft Word, Microsoft Excel, Microsoft PowerPoint, HR Administration, Training, Travel Coordination, File Management, Problem Solving

Industry

Aviation and Aerospace Component Manufacturing

Description

Job Details Job Location: KACC - Ardmore, OK 73401 The Administrative Assistant/HR Support responsibilities are to provide comprehensive administrative and clerical support to the General Manager while supporting the People Department. This position ensures efficient office operations, supervises front desk functions, handles confidential and time-sensitive information, and supports employees and managers by following established company policies, practices and procedures. ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned. Responsible for supervising front desk operations to ensure consistent coverage during business hours, proper phone etiquette, and a professional reception area. Responsible to ensure front-desk staff are trained on company procedures, customer service expectations, visitor management, and phone system usage. Responsible for maintaining a polite and professional communication via phone, e-mail, and mail. Provide administrative support to the General Manager and leadership team, including preparation and distribution of correspondence, memos, reports, spreadsheets, forms, and other documents. Responsible for all HR administrative tasks for both employee and contractors to include but not limited to preparation of new hire packets, scheduling onboarding activities, tracking completion of required forms, and terminations to include ensuring all company equipment/uniforms are returned. Assist in coordinating travel when directed. Responsible for communicating with Home Office People Department regarding personnel changes, workplace injuries and Angel Watch notifications. Maintain all files and records in a neat, concise and orderly manner. Perform other duties and special projects as assigned by the General Manager. Qualifications To perform this job successfully, an individual must be able to perform each essential duties satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EDUCATION / EXPERIENCE: High school diploma or equivalent required; associate or bachelor’s degree preferred. Minimum three years of administrative support experience required. Strong organizational, time management and recordkeeping skills with the ability to prioritize tasks and maintain confidentiality required. Familiarity with aviation MRO, government contracting or high security operating environment a plus. WORK ENVIRONMENT: This is not a remote position. You are required to be present at the office during normal work hours, which are 7:00 a.m. – 3:30 p.m., Monday through Friday. PHYSICAL DEMANDS: While performing the duties of this position, the employee is regularly required to walk, sit, and talk or hear, stand, and reach with hands and arms. The employee must frequently lift and / or move up to 10 pounds and occasionally lift and / or move up to 25 pounds. LANGUAGE ABILITY: Ability to read and interpret documents, write routine reports and correspondence. Excellent communication skills with customers and employees. MATH ABILITY: Ability to apply concepts of basic math. REASONING ABILITY: Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations. COMPUTER SKILLS: To perform the job successfully, an individual should have solid knowledge of Word, Excel, and PowerPoint. WORK ENVIRONMENT: Primarily office-based with regular presence required on the shop floor. May require occasional travel to other company locations. EMPLOYMENT REQUIREMENTS: Drug Screen Background Check Current Driver’s License KA is an Equal Employment Opportunity (EEO) employer. It is the policy to provide equal employment opportunities to all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status or genetic information.

Responsibilities

The Administrative Assistant/HR Support provides comprehensive administrative and clerical support to the General Manager and the People Department. Responsibilities include supervising front desk operations, maintaining communication, and handling HR administrative tasks.