Administrative Assistant (HVAC) at Abstrakt Marketing Group

Bensalem Township, Pennsylvania, United States -

Full Time

Start Date

Immediate

Expiry Date

15 Oct, 26

Salary

25.0

Posted On

17 Jul, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Customer Service, Scheduling, Dispatch Coordination, Data Entry, Invoicing, Microsoft Word, Microsoft Excel, Microsoft Outlook, Office Administration, Multitasking, Verbal Communication, Written Communication, Phone Etiquette, Organization, Record Keeping

Industry

Advertising Services

Description

Description Administrative Assistant Custom Aire Inc. Bensalem, PA $22–$25 per Hour | Full-Time The Best Time to Find a Great Job Is When You Already Have a Good Job! For over 57 years, Custom Aire Inc. has been a trusted, family-owned HVAC contractor serving residential, commercial, and industrial customers throughout Philadelphia, Bucks, Montgomery, and the surrounding communities. From custom system design and fabrication to installation, maintenance, and repair, our team is committed to delivering quality workmanship and exceptional customer service. As our company continues to grow, we're looking for a dependable and organized Administrative Assistant to help keep our office running smoothly while supporting our service, installation, and management teams. Work Schedule Monday–Friday Typical office hours (full-time) Pay $22–$25 per hour Pay based on experience. Benefits Health Insurance Dental Insurance Vision Insurance Life Insurance Short- and Long-Term Disability Insurance Paid Vacation Paid Sick Time Paid Holidays 401(k) with Company Match Paid Training Stable, family-owned company with long-term career opportunities Position Summary The Administrative Assistant plays a key role in supporting the day-to-day operations of the office. This individual will assist with customer communication, scheduling, documentation, data entry, and general administrative tasks while helping ensure projects and service calls move efficiently from start to finish. We're looking for someone who enjoys staying organized, can manage multiple priorities, and takes pride in providing excellent customer service. Responsibilities Answer incoming phone calls and greet customers professionally Schedule service appointments and assist with dispatch coordination Prepare, organize, and maintain customer and project documentation Enter and update information within company software systems Assist with invoicing, filing, and general office administration Support project managers, service technicians, and office leadership Communicate with customers regarding appointments and project updates Order office supplies and assist with miscellaneous office tasks Maintain organized digital and paper records Perform additional administrative duties as assigned Qualifications Previous administrative or office experience preferred Construction, HVAC, service, or contractor office experience is a plus Strong computer skills, including Microsoft Office (Word, Excel, Outlook) Excellent organizational and multitasking abilities Strong verbal and written communication skills Professional phone etiquette and customer service skills Ability to work independently and as part of a team High attention to detail and accuracy High school diploma or equivalent Why Join Custom Aire? At Custom Aire, you'll become part of a family-owned company that has built its reputation on quality workmanship, customer satisfaction, and treating employees with respect. We offer a stable work environment, opportunities for growth, and a team that takes pride in delivering exceptional service to our customers every day. Apply today and become part of the Custom Aire team!

Responsibilities

The Administrative Assistant supports daily office operations by managing customer communications, scheduling service appointments, and coordinating dispatch. They are also responsible for maintaining project documentation, data entry, and providing general administrative support to management and technicians.