Administrative Assistant (Hybrid) at A.C. Coy

Eagan, Minnesota, United States -

Full Time

Start Date

Immediate

Expiry Date

15 Jun, 26

Salary

0.0

Posted On

17 Mar, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Report Creation, Data Analysis, Correspondence, Scheduling, Travel Coordination, Task Management, Meeting Summarization, Audit Coordination, Facility Management, Document Archiving, Confidentiality, Microsoft Office Suite, Customer Service, Organizational Skills, Communication Skills

Industry

Information Technology & Services

Description

Overview Tier One Technologies is looking for an Administrative Assistant to support our direct US Government client. This hybrid contract-to-hire position will be located in Eagan, MN. SELECTED CANDIDATES WITHOUT REQUIRED CLEARANCE WILL BE SUBJECT TO A FEDERAL GOVERNMENT BACKGROUND INVESTIGATION TO RECEIVE IT. Responsibilities Provide Administrative support in a variety of functions to an executive, team, department or another group in an organization. Collect, review and analyze complex and/or confidential information and create reports, charts, budgets, and other presentation materials. Respond or route priority or confidential inquiries from external or internal sources with correspondence or other messaging on behalf of the executive. Schedule and coordinate meetings, travel, and other group activities. May plan and schedule work and direct other staff to deliver support. Compile and format information as requested, prepare reports, memos, letters, background papers and other documentation as required; uses word processing applications, and monitors peripheral equipment for proper operation. Track completion of tasks assigned to team members to ensure timely and accurate submission. Attend meetings and take notes on task assignments, summarize meetings. Manage team task board, adding lanes and assigning tasks as needed Serve as Audit coordinator, ensuring audits are assigned to the correct parties and following up with auditors and subject matter experts on timeline for completion. Manage cube assignments, equipment orders, supply orders for in-person staff. Submit service requests for facility issues. Collect e-documents and digital signatures, archive employee e-documents Exercise discretion in handling a variety of confidential and sensitive issues and assignments; and in providing information or making referrals. Qualifications A degree from an accredited College/University. If the individual does not have a degree, then 4 additional years of related experience is required. 3+ years of Administrative Assistant’s experience. Proficiency in Microsoft Office Suite, including Word, PowerPoint, Excel, and Outlook. Proven ability to efficiently create a wide range of documents, spreadsheets, and databases. Strong customer service, interpersonal, analytical, organizational, and communication skills, with an excellent command of the English language. Exceptional writing skills. Must be a US Citizen or Green Card holder. Must be able to obtain a Position of Public Trust Clearance. Be able to pass a drug screening, criminal history, and credit checks. Must have lived in the United States for the past 5 years. Cannot have more than 6 months travel outside the United States within the last five years. Military Service excluded. (Exception does not include military family members).

Responsibilities

The role involves providing comprehensive administrative support to an executive or team, including collecting, analyzing information, creating reports, and managing correspondence. Responsibilities also include scheduling meetings, coordinating travel, tracking team tasks, and serving as an Audit coordinator.