Administrative Assistant I-1 at Aecom USA

Taguig, Metro Manila, Philippines -

Full Time

Start Date

Immediate

Expiry Date

27 May, 26

Salary

0.0

Posted On

26 Feb, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Tasks, Report Preparation, Spreadsheet Maintenance, Expense Report Processing, Invoice Processing, Sharepoint Management, Teams Database Organization, Timesheet Approval, Oracle Time Adjustments, Document Formatting, Employee Center Case Processing, Data Entry, Online Research, Confidentiality Maintenance, Professionalism

Industry

Civil Engineering

Description

Company Description Work with Us. Change the World. At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world’s most complex challenges and build legacies for future generations. There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world. We're one global team driven by our common purpose to deliver a better world. Join us. Job Description •- Assist in general administrative tasks and may provide support to Executive Assistant On-Shore. - Prepares and maintains basic reports, spreadsheets, and other necessary documents in response to and in anticipation of department’s needs. - Prepares, reviews, submits, and tracks expense reports for reimbursements. - Enters, tracks and processes departmental expenses and invoices for payment. - Maintains and organizes documents in Sharepoint and Teams databases for stakeholders, including tasks such as saving, organizing, and creating folders for efficient document repository management. - Processes timesheet approval, submission and Oracle Time Adjustments (OTA) (including approvals, transfers and cost center changes) for employees. - Format documents as needed for other stakeholders - Process and handle Employee Center cases. - Inputting data from various sources into computer system or databases accurately, efficiently, and timely. - Conduct online research or other types of research for onshore partners. - Reroutes documents to other approvers when necessary. - Perform other related projects and duties as assigned. - Maintain confidentiality and a high level of professionalism in all interactions and when handling sensitive information. - Assist senior administrative colleagues by assisting with tasks such as creating and maintaining basic reports, organize shared files, and other assigned duties - Receives guidance and training on well-structured assignments relying on instructions and established procedures. Perform and accomplish the responsibilities listed above under direct guidance and supervision of an SME or Team Leader. Additional Information About AECOM AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options, well-being resources, employee assistance program, business travel insurance, and service recognition awards. AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients’ complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle – from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2025. Learn more at aecom.com. What makes AECOM a great place to work You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you’ll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you’ve always envisioned. Here, you’ll find a welcoming workplace built on respect, collaboration and community—where you have the freedom to grow in a world of opportunity. As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines. State/Province: Philippines Business Group: DCS Legal Entity: AECOM Global Business Services - Philippines ROHQ Business Line: Geography OH Work Location Model: Hybrid Operating Group: Group Support Primary Location: PH - Taguig City, Bonifacio Stopover

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Responsibilities

The role involves assisting with general administrative tasks, potentially supporting an Executive Assistant, and preparing, maintaining, and tracking basic reports, spreadsheets, and necessary documents. Responsibilities also include processing expense reports, invoices, timesheets, and managing documents within Sharepoint and Teams databases.