Administrative Assistant I – Events and Activities
The Office of Events and Activities Life acts as a catalyst for student growth and development by
facilitating programs that provide opportunities to connect to the institution and empower students to
enrich their university experience. The Administrative Assistant for the Office of Events and Activities
provides secretarial and administrative support and serves as the front office coordinator. This position
is the key customer service representative for the Office of Events and Activities and is responsible for
the daily front-line functions of the department.

Job duties include, but are not limited to:

• Professionally and efficiently execute Cameron University’s commitment to student success.
• Serve as a welcoming and professional representative of the Office of Events and Activities,

ensuring outstanding customer service.

• Establish and maintain effective relationships with students, faculty, staff, and external

stakeholders to support the department’s mission.

• Manage office communications, including greeting visitors, screening phone calls, responding to

inquiries, and directing individuals to appropriate resources.

• Provide essential administrative and operational support, including budget tracking, financial

reconciliation, requisition and purchase order preparation, and credit card documentation.

• Organize, facilitate, and assist with the planning and executing of campus programs and events.
• Support event and facility management functions, including scheduling, setting up, and

coordinating services for the McMahon Centennial Complex (MCC).

• Assist MCC patrons with audiovisual (A/V) needs and event logistics to ensure seamless event

experiences.

• Oversee the implementation and compliance of departmental policies and procedures.
• Collect, process, and analyze extensive data related to event attendance, student engagement,

and facility usage to improve program effectiveness.

• Generate reports based on collected data to support decision-making and strategic planning

within the department.

• Manage and maintain the department’s social media presence, creating and posting content to

promote events, activities, and student engagement opportunities.

• Monitor social media engagement, respond to inquiries, and analyze social media metrics to

enhance outreach efforts.

• Process and execute bulk mailings and other communication efforts directed at students.
• Maintain and order office supplies, ensuring necessary resources are available for smooth

department operations.

• Train, supervise, and mentor two student office assistants, fostering a collaborative and efficient

work environment.

• Manage incoming and outgoing correspondence, including mail sorting, tracking, and

distribution.

• Perform additional duties as assigned to support the department’s evolving needs.

MINIMUM QUALIFICATIONS:

• High school degree or equivalent
• Friendly, welcoming, helpful, and a team player
• Excellent customer service skills
• Ability to prioritize, coordinate, and complete multiple, complex tasks
• Collaborative working style to help achieve department goals
• Ability to work with students from diverse backgrounds
• Detail-oriented and organized
• Strong interpersonal and communication skills
• Proficient in Microsoft and Google Suite programs

PREFERRED QUALIFICATIONS:

• Proven writing skills
• Experience or knowledge of related functions
• Teamwork and leadership experience
• Associate’s or Bachelor’s Degree

• Professionally and efficiently execute Cameron University’s commitment to student success.
• Serve as a welcoming and professional representative of the Office of Events and Activities