Administrative Assistant I - Facilities - Facilities Division (045714) at Texas Department of Criminal Justice

Huntsville, Texas, United States -

Full Time

Start Date

Immediate

Expiry Date

12 Jul, 26

Salary

0.0

Posted On

13 Apr, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative support, Data entry, Record keeping, Filing systems, Microsoft Office Suite, Communication, Problem-solving, Business terminology, Typing, Customer service, Report preparation, Office procedures, Statistical data compilation, Document editing, Information dissemination

Industry

Government Administration

Description

I. JOB SUMMARY Performs entry-level administrative support work. Work involves providing administrative support including disseminating information; assisting with maintaining filing systems; and preparing and editing reports and documents. Works under close supervision with minimal latitude for the use of initiative and independent judgment. II. ESSENTIAL FUNCTIONS A. Assists in preparing, editing, and distributing correspondence, reports, forms, and documents; performs typing and word processing; develops formats for assignments; and reviews documents and forms for accuracy and completeness. B. Maintains record keeping and filing systems to include automated information systems; and compiles and maintains information on supply activities to include receipt, storage, and distribution of supply room materials. C. Sorts and delivers incoming, outgoing, and inter-office mail to various departments within and outside the division. D. Performs data entry, retrieval, and data searches; and assists in compiling statistical data. E. Provides assistance answering and routing incoming phone calls, taking messages, and greeting and directing visitors. * Performs a variety of marginal duties not listed, to be determined and assigned as needed. III. MINIMUM QUALIFICATIONS A. Education, Experience, and Training 1. Graduation from an accredited senior high school or equivalent or GED. 2. Six months full-time, wage-earning customer service, clerical, secretarial, administrative support, or technical program support experience. Fifteen semester hours from a college or university accredited by an organization recognized by the Council for Higher Education Accreditation (CHEA) or by the United States Department of Education (USDE) may be substituted for each six months of experience. 3. Computer operations experience preferred. * Ability to maintain the security and integrity of critical infrastructure as it is defined by state law. B. Knowledge and Skills 1. Knowledge of business terminology, spelling, punctuation, and grammar. 2. Knowledge of office practices and procedures. 3. Knowledge of agency and departmental organizational structure, policies, procedures, rules, and regulations preferred. 4. Skill to communicate ideas and instructions clearly and concisely. 5. Skill to coordinate with other staff, departments, officials, agencies, organizations, and the public. 6. Skill to interpret and apply rules, regulations, policies, and procedures. 7. Skill in problem-solving techniques. 8. Skill in the use of computers and related equipment in a stand-alone or local area network environment. 9. Skill to prepare and maintain complex records and files in an automated system. 10. Skill in the use of Microsoft Office Suite or equivalent to include word processing, spreadsheet, database, or presentation software programs. 11. Skill in the electronic transmission of communications. 12. Skill to type 45 words per minute (with no more than 10 errors) preferred. IV. ADDITIONAL REQUIREMENTS WITH OR WITHOUT REASONABLE ACCOMMODATION A. Ability to walk, stand, sit, kneel, push, stoop, reach above the shoulder, grasp, pull, bend repeatedly, identify colors, hear with aid, see, write, count, read, speak, analyze, alphabetize, lift and carry 15-44 lbs., perceive depth, operate a motor vehicle, and operate motor equipment. B. Conditions include working inside, working around machines with moving parts and moving objects, radiant and electrical energy, working closely with others, working alone, working protracted or irregular hours, and traveling by car, van, bus, and airplane. C. Equipment (machines, tools, devices) used in performing only the essential functions include computer and related equipment, calculator, copier, fax machine, telephone, dolly, and automobile.

Responsibilities

The role involves performing entry-level administrative support, including document preparation, filing, and data entry. Additionally, the assistant will handle incoming mail, route phone calls, and provide general office assistance to the division.