Description:
Martin/Martin, Inc., a civil and structural engineering firm, is currently seeking an Administrative Assistant I. The ideal candidate must be able to excel in a fast-paced environment. The ability to provide exceptional customer service to employees and clients, multi-task, and attention to detail is required. The candidate must be able to work each day as a team player with other administrative assistants and engineering staff. The ability to work overtime, as needed, and dress professionally is required for this position.

WORKING CONDITIONS/SKILLS/ABILITIES

This position is primarily administrative in nature, working mostly inside of the office completing a wide range of activities. The following abilities are required:

• Completing repetitive movement on tasks such as using a mouse or keyboard
• Ability to remain stationary for long periods of time
• Read, communicate, and document in English
• Identify color
• Determine and exchange accurate information
• Occasionally move about outside of the office
• Occasionally move or hold objects weighing up to 25 pounds

Requirements:

REQUIRED QUALIFICATIONS

• High School Diploma or equivalent
• Excellent customer service skills
• Collaborate effectively with others
• Proficiency in Microsoft Office
• Able to prioritize workload in a fast-paced environment
• Detail-oriented

DESIRED QUALIFICATIONS

• Associate or Bachelor’s degree, or equivalent experience
• Ability to receive Notary certification within the first three months of employment
• 2-3 years’ experience in related field

• Word processing duties including proposals, letters, project setup, comment and responses, specifications, and meeting notes
• Review and complete expense reports, coordinate/schedule meetings and travel, draft project-specific documents, and other light project coordinating duties
• Assist in meeting/event set-up including scheduling, room set up, virtual/webinar meetings, ordering food, and cleaning up after meetings/events
• Register employees for classes/seminars and track attendance
• Complete purchases on behalf of the company
• Assist in archiving
• Other duties/tasks as assigned