Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• High School Diploma or GED required.
• Experience in a public school setting to support processes in the areas of student information record systems, student discipline, report preparation, correspondence, purchasing procedures, etc.
• Must be eligible to be a Notary Public.
• Demonstrated general clerical and computer/word processing skills, including experience with MS Windows and Microsoft Office products and applications.
• Demonstrate professionalism in attitude, dress and office demeanor.
• Proficiency in responding to internal and external inquiries via telephone, fax, e-mail, and written correspondence.
• Demonstrated knowledge of general office procedures and utilization of office equipment.
• Possess good organizational and planning skills.
• Positive communication skills in dealing with students, parents, employees, and the community.
• Familiarity with legalities concerning confidentiality of records and information.
• Fluent in Spanish is preferred but not required

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

• Demonstrate positive interpersonal interactions with all staff, district office personnel, parents, and visitors.
• Establish and maintain good rapport with students, parents, staff, and community.
• Respond to program inquiries.
• Organize and maintain program records.
• Schedule appointments and meetings; arrange travel schedules and reservations for Administrator.
• Read and respond to or route incoming mail. Prepare outgoing mail.
• Compose and send routine correspondence; make copies of correspondence or other printed materials and file appropriately.
• Prepare and distribute notices and other written material requiring a variety of information on general or specific school/district policies and procedures.
• Maintain effective communication between school, district office administration, and staff related to operation of school, including problem-solving.
• Maintain security of student records and confidentiality of student information.
• Maintain an inventory of office machines, resources, supplies, and other needed equipment.
• Prepare purchase requisitions and work orders.
• Account for and maintain written and computer records of program budgets, student activity account, and other funds received by the school or school departments.
• Compile information and prepare reports.
• Prepare, copy, and distribute program information.
• Maintain program master calendar.
• Provide back-up support to other office staff as needed.
• Facilitate program registration. Maintain accurate, appropriate records and files for all students. Authorized to sign student withdrawal forms.
• Other duties pertinent to this program and position