Include the following. Other duties may also be assigned.

• Receive and direct incoming telephone calls from the public and district personnel and respond to inquiries of routine nature or refer them to appropriate staff.
• Greet and direct office visitors, respond to visitor’s questions where appropriate, and refer visitors to the appropriate person or location.
• Maintain files according to an established filing system, perform standard clerical or recordkeeping work; type or fill in information on records, financial reports, requisitions, human resources documents and/or other district documents as requested.
• Receive and route all incoming district office U.S. mail and intra-district mail; prepare daily outgoing U.S. mail and make daily deliveries and pickups to and from local post office.
• Type, proofread and process a wide variety of documents including correspondence, reports, budgets, confidential information, schedules, purchase orders, newsletters and statistical charts from rough drafts or verbal instructions.
• Prepare bank deposits as needed including scanning incoming checks, completing dual custody cash counts, data entry of cash receipts and checks and making daily bank deposits; scan and prepare records of daily banking transactions for accountant; print outgoing checks.
• Manage district level responsibilities related to the district’s volunteer program including completing background checks, maintaining records, assisting volunteers with registration inquiries or issues and notifying schools when volunteers have been approved.
• Manage district credit cards including signing out cards, making online and in person purchases including lodging and registration for conferences, office supplies, specialized orders, elementary school classroom supplies upon request and food for meetings and training sessions.
• Prepare and submit purchase order requisitions for superintendent’s office, human resources, and other departments as requested.
• Manage district office copiers, postage machine and water/coffee service including supply ordering (paper, toner cartridges, postage, coffee, water, etc.) and coordinating service calls when needed.
• Process incident and injury reports including staff and student incident reports and form 801’s for workers comp claims.
• Create and distribute key cards and ID badges to staff, coaches, contractors and volunteers; create, maintain and update building access permissions in badge security system as requested by administrators; coordinate and complete annual photography and creation of all district staff ID badges.
• Provide general and back up administrative support to the business office and/or other district office and department administrative support staff as requested by the Director of Human Resources.
• Perform such other tasks (which may require knowledge of other job descriptions) as may be deemed appropriate by the School Board or Administration.