Administrative Assistant - I at Nevada Donor Network Inc

Las Vegas, Nevada, United States -

Full Time

Start Date

Immediate

Expiry Date

06 Jul, 26

Salary

23.44

Posted On

07 Apr, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative support, Multi-line telephone system, Reception, Clerical duties, Microsoft Office, Excel, Word, PowerPoint, Outlook, Communication, Time management, Detail oriented, Customer service, Organization, Conflict resolution, Professionalism

Industry

Hospitals and Health Care

Description

Description Job Description Administrative Assistant I Department: Administration Job Status: Full-time FLSA Status: Non-Exempt Reports To: Executive Assistant Work Schedule: Monday-Friday 8:00 am – 4:30 pm OSHA Risk Category: 3-Low RisK Amount of Travel Required: None Positions Supervised: None POSITION SUMMARY The Administrative Assistant I supports the mission, goals and strategic plan of Nevada Donor Network, Inc. (NDN) through support of the front desk/reception area and the administration team. ESSENTIAL FUNCTIONS Essential Functions Statement(s): • Provide coverage of answering the telephones during daily scheduled times, with ability to answer a multi-line telephone system, transfer calls to correct person/department. • Greet visitors in a friendly manner and direct them appropriately given their reason for visiting. Sign out/in campus badges when appropriate. • Participate in the travel needs of NDN staff through the reservations@nvdonor.org email group. • Assist with clerical duties as directed by NDN’s executive assistants. • Responsible for the office opening and closing procedures. • Sort and distribute the daily mail to the appropriate staff mailbox and scan mail per department preferences. Update mailboxes in mailroom as may be needed. • When deliveries arrive at the front desk, contact the appropriate staff member. • Manage and coordinate on-site car wash schedule. • Provide Holiday Door signs to Inventory per NDN Holiday Schedule. • Contact Facilities or Inventory for any needs in 2055 such as paper towels, tissues, hand sanitizer, bath tissue, report broken items for repair. • Assist in Conference Room scheduling and shared calendar in Microsoft Outlook. • Order refreshments for all NDN break areas and scheduled meetings, including, but not limited to, staff meetings and board meetings. • Support PC+D in routing staff birthday cards for SLT signature and mailing out each month. • Support PC+D on confirming massage appointments and filling as may be needed. • Type, initiate and mail routine correspondence as requested. • Clean and stock kitchen area in main NDN office. • Clean the conference rooms in the main NDN office. JD.146 Administrative Assistant - Reception Implemented 05/13/2025 Page 2 of 4 • Maintain the copy room in the main office, ensuring the room stays organized and free of clutter. Keep copy room stocked with all necessary supplies and place an order for supplies when necessary. • Maintain an up-to-date reception manual for temporary coverage. • Ability to follow Standard Operating Procedures as set by the company, regulatory agencies. • Maintain high quality of attention to detail. • Maintain a high level of professionalism in appearance and interactions with staff and guests of NDN. • Act in a fair and just manner. • Maintain clear and concise notes. • Utilize work time to effectively manage daily duties. • Other duties as assigned. Reasonable Accommodations Statement To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. POSITION QUALIFICATIONS Competency Statement(s) – Position Specific • Accuracy - Ability to perform work accurately and thoroughly. • Active Listening - Ability to actively attend to, convey, and understand the comments and questions of others. • Conflict Resolution - Ability to deal with others in an antagonistic situation. • Customer Oriented - Ability to take care of the customers’ needs while following company procedures. • Detail Oriented - Ability to pay attention to the minute details of a project or task. • Honesty / Integrity - Ability to be truthful and be seen as credible in the workplace. • Organized - Possessing the trait of being organized or following a systematic method of performing a task. • Responsible - Ability to be held accountable or answerable for one’s conduct. • Self Confident - The trait of being comfortable in making decisions for oneself. • Time Management - Ability to utilize the available time to organize and complete work within given deadlines. Competency Statement(s) - Company Specific • Understand and commit to the following: o Organizational Core Purpose: To save and heal lives. o Core Values: Relentless, Joyful, Selfless. o Strategic Anchors: Mutually beneficial partnerships, diverse revenue streams and get to yes: every donor every time • Team Builder - Ability to convince a group of people to work toward a goal. • Communication, Oral - Ability to communicate effectively with others using the spoken word. • Communication, Written - Ability to communicate in writing clearly and concisely. • Accountability - Ability to accept responsibility and account for his/her actions. • Judgment - The ability to formulate a sound decision using the available information. • Adaptability - Ability to adapt to change in the workplace. • Diversity Oriented - Ability to work effectively with people regardless of their age, gender, race, ethnicity, religion, or job type. • Compliance – Ability of the individual to be in accordance with established guidelines, policy, standards or legislation. Requirements SKILLS & ABILITIES Education: High School Graduate or General Education Degree (GED) required; 2 year degree preferred Experience: Two years of administrative support experience required Computer Skills: Intermediate skills MS Office programs, specifically Excel, Word, Power Point, and Outlook Certificates & Licenses: None Other Requirements: None

Responsibilities

The Administrative Assistant provides reception and clerical support, including managing the front desk, handling incoming calls, and coordinating office logistics. They are also responsible for maintaining office supplies, scheduling conference rooms, and assisting the administration team with daily tasks.