Administrative Assistant I at Partnership HealthPlan of California

Fairfield, California, United States -

Full Time

Start Date

Immediate

Expiry Date

26 Aug, 26

Salary

34.0

Posted On

28 May, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Microsoft Office Suite, Calendar Management, Expense Reporting, Meeting Coordination, Medical Terminology, Typing, Written Communication, Organization, Filing Systems, Travel Arrangement, Timekeeping, Document Formatting

Industry

Insurance

Description

Overview To provide administrative support to the department head, leadership team, and staff as assigned. Responsibilities Fields telephone calls. Receives and directs visitors. Maintains assigned calendars and schedules. Schedules and coordinates meetings. Prints and distributes meeting packets. Creates and processes expense reports. Creates correspondence, forms, reports, graphs, visual presentations, and other related documents. Places catering orders. Captures and publishes meeting minutes and other correspondence as directed. Develops, formats, and distributes information to internal and external stakeholders. Orders and maintains department supplies. Creates travel requests and travel arrangements as needed (airfare, hotel, rental cars, registration). Maintains organization charts. Maintains effective filing systems. Creates, submits, and tracks to completion departmental training requests and other documents as directed. Ensures department employee timesheets are approved per payroll timelines. Works with department leadership to develop and submit monthly update reports and documents per schedule or direction. Other duties as assigned. Qualifications Education and Experience High school diploma or equivalent. Special Skills, Licenses and Certifications Working knowledge of and proficient in multiple business software applications including Microsoft Office Suite. Knowledge of medical terminology preferred. Typing speed of 40 wpm. Knowledge of general business office machines operations. Valid California driver’s license and proof of current automobile insurance compliant with Partnership policy are required to operate a vehicle and travel for company business. Performance Based Competencies Effective written communication skills are required. Excellent attention to detail and organization skills with ability to prioritize assignments, maintain effective filing systems, and meet deadlines. Ability to use good judgment and handle confidential and sensitive issues with tact and diplomacy. Work Environment And Physical Demands Works in a standard cubicle workstation. More than 50% of work time may be spent sitting or standing in front of a computer monitor. When required, ability to move, carry, or lift objects of varying sizes, weighing up to 25 lbs. All HealthPlan employees are expected to: Provide the highest possible level of service to clients; Promote teamwork and cooperative effort among employees; Maintain safe practices; and Abide by the HealthPlan’s policies and procedures, as they may from time to time be updated. HIRING RANGE: $28.94 - $34.00 IMPORTANT DISCLAIMER NOTICE The job duties, elements, responsibilities, skills, functions, experience, educational factors and the requirements and conditions listed in this job description are representative only and not exhaustive or definitive of the tasks that an employee may be required to perform. The employer reserves the right to revise this job description at any time and to require employees to perform other tasks as circumstances or conditions of its business, competitive considerations, or work environment change.

Responsibilities

Provide comprehensive administrative support to the department head and leadership team, including managing calendars, coordinating meetings, and processing expense reports. Handle internal and external communications, maintain filing systems, and manage departmental supplies and travel arrangements.