Location: Blossom Athletic Center
Work Schedule: 230 Days
Work Type: Regular Full-Time
Exempt: No
Pay Grade: C6

EDUCATION AND EXPERIENCE :

High School Diploma or Equivalent
Two years related experience and/or training; or equivalent combination of education and experience
High School Diplomas and college/university degrees must be obtained from an accredited program or university approved by the United States Department of Education and the Texas Education Agency.

QUALIFICATION REQUIREMENTS:

• Knowledge of modern office practices, procedures, equipment and clerical techniques

• Familiarity with Microsoft Office software (Word, Access, Excel, PowerPoint) and Google Workspace (Docs, Sheets, OneDrive)
• Excellent communication, organizational and interpersonal skills
• Ability to type forty five (45) words per minute
• Ability to communicate clearly and effectively, both verbally and in writing

PRIMARY PURPOSE SUMMARY :

Responsible for providing administrative support to the Director of Aquatics. Assists Administrative Aquatics Staff and North East Aquatic Team (NEAT) Club Coaching Staff, NEISD High School Swimming and Diving Coaches, and NEISD High School Golf Coaches. Maintains calendar, schedules appointments, prepares correspondence, files and maintains documents. Receives incoming calls, takes reliable messages and routes to appropriate staff. Manages travel for Aquatic staff.

ESSENTIAL REQUIREMENTS AND RESPONSIBILITIES:

1. Assists with the day-to-day operations of the office. Answers phones and greets visitors.
2. Reconciles all collected meet fees, receipts and transfers fees to staff accountant for deposit.
3. Responsible for collecting monthly dues for NEAT and other programming at the facilities.
4. Handles all purchase orders for Aquatics and Golf.
5. Handles all entry fees and purchases for High School and Middle School Golf.
6. Handles all work orders for all aquatic facilities.
7. Assists the Director of Aquatics and Safety Supervisor with facility rentals and developing contracts.
8. Coordinates with vendors for swim competitions.
9. Operates the scoring table for the diving competitions.
10. Coordinates hospitality for swim meets.
11. Coordinates NEAT registration and SwimAmerica.
12. Maintains NEAT team roster database.
13. Serves as Safe Sport Liaison for NEAT.
14. Maintains all required records and certifications of Aquatic staff..
15. Handles daily communications between USA Swimming, South Texas Swimming, NEAT staff, parents and patrons.
16. Maintains confidentiality of information.
17. Reports to work on time every day.
18. Performs additional duties and responsibilities as may be assigned.