Administrative Assistant I at Town of La Plata

La Plata, Maryland, United States -

Full Time

Start Date

Immediate

Expiry Date

26 Aug, 26

Salary

24.66

Posted On

28 May, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Clerical Support, Microsoft Office, Data Entry, Record Maintenance, Scheduling, Correspondence Editing, Office Management, Confidentiality, Artificial Intelligence Software, Budgeting, Invoice Processing

Industry

Government Administration

Description

Description Position Overview The Administrative Assistant I provides administrative and clerical support to ensure efficient office operations. This position performs routine tasks, assists staff and visitors, and maintains organized and accurate records. The role requires strong attention to detail, the ability to manage multiple priorities, and proficiency with Microsoft Office applications. Starting Salary Range: $21.45 - $24.66/hour, based on experience Status: Full-time, Non-Exempt Benefits: Details can be found on the Town website at https://townoflaplata.org/35/Employment ADA Statement The Town of La Plata is committed to providing reasonable accommodations to qualified individuals with disabilities to ensure equal access to employment opportunities. Individuals who may need accommodations in the application or hiring process are encouraged to contact the Human Resources Department (hrdept@townoflaplata.org). Reasonable accommodations will be provided in accordance with the Americans with Disabilities Act. Essential Functions The following duties are considered essential and are fundamental to the successful performance of this position: Provide general administrative support, including filing, copying, scanning, and data entry Prepare and edit correspondence, reports, presentations, and other documents Answer and route phone calls; greet and assist visitors Maintain and update electronic and physical records Schedule meetings, appointments, and conference rooms Process incoming and outgoing mail and packages Track and maintain office supplies; place orders as needed Assist with the preparation and organization of departmental materials Ensure accuracy and completeness of documents, forms, and records Other Duties and Responsibilities The following duties are considered secondary to the position’s core functions but are necessary to support departmental objectives: Assist with basic budgeting or invoice processing tasks as directed Support staff with special projects and event coordination Provide backup coverage for other administrative staff as needed Perform other related duties as assigned Requirements Education & Experience High school diploma or equivalent Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) Ability to maintain confidentiality and handle sensitive information Preferred candidate will have: Prior experience working in municipal government or a law enforcement agency Experience using artificial intelligence (AI) software (e.g., ChatGPT, CoPilot, Google Gemini, Meta AI, Perplexity AI, etc.) Familiarity with databases, case management systems, or government administrative software

Responsibilities

Provides general administrative and clerical support to ensure efficient office operations, including record maintenance and visitor assistance. Responsibilities include managing correspondence, scheduling meetings, and processing mail.