Administrative Assistant I - Vivarium at Texas Biomedical Research Institute

San Antonio, Texas, United States -

Full Time

Start Date

Immediate

Expiry Date

10 Mar, 26

Salary

0.0

Posted On

10 Dec, 25

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Invoice Processing, Record Maintenance, SOP Drafting, Scheduling, Inventory Monitoring, Order Placement, Training Coordination, Data Entry, Documentation Support, Filing Systems

Industry

Research Services

Description

Description The Vivarium is searching for an Administrative Assistant to help provide support and coordinate day-to-day administrative duties relative to Vivarium labs and processes. The Role: · Prepare, process, and track invoices for vivarium-related services and supplies · Maintain and update colony census records, including births, deaths, transfers, and breeding data · Draft, review, edit, and submit Standard Operating Procedures (SOPs) in collaboration with facility leadership · Coordinate scheduling and documentation for facility inspections and audits · Assist with monitoring inventory levels of animal food, bedding, enrichment items, caging supplies, and cleaning agents · Place orders and reconcile deliveries with inventory needs · Maintain organized storage areas and update inventory databases regularly · Maintain accurate records of staff training certifications, renewals, and compliance documentation · Assist in scheduling training sessions and onboarding for new personnel · Support documentation for IACUC protocols and regulatory submissions · Assist with data entry and reporting for animal health, environmental monitoring, and facility metrics · Support digital and paper-based filing systems for easy retrieval and audit readiness Our Ideal Candidate: · High School diploma or equivalent required. · One (1) year of job specific experience required. · Valid Driver’s license · Available to work Monday-Friday, 7am to 4pm with rotating schedule covering some weekends and holidays Who We Are: Join our incredible mission to pave the way for a world free from the fear of infectious disease! Texas Biomedical Research Institute is pioneering and sharing scientific research to protect you, your families, and our global community from the threat of infectious diseases. Our scientific discoveries create breakthroughs in medical research to provide better overall global health. Texas Biomed is the only independent, nonprofit infectious disease research institute in the U.S. to combine: The highest-level biocontainment labs for infectious disease and biodefense research A federally-designated National Primate Research Center More than 80 years of discoveries advancing diagnostics, vaccines and therapies An entrepreneurial culture and specialized expertise in regulated science required for FDA approval What We Can Offer You: Recognized as one of the San Antonio Business Journal’s Best Places to Work in 2025. Awarded the 2024 Healthy Workplace Platinum Recognition by the San Antonio Business Group on Health (SABGH). Employee-centered culture with an emphasis on open communication, job empowerment and trust! Comprehensive health, dental, vision, and life insurance plans for your family (and even your pets)! An incomparable employer funded retirement plan with 7% retirement funding starting day 1 (and increases upon years of service)! Generous paid time off, with 14 paid holidays including Winter Recess (paid week off the last week of December) On-site medical clinic, wellness incentives & paid prescription drug resources to promote health management! On-site gym & wellness programs! Flexible work arrangements for work-life balance! Dynamic learning environment with professional development, mentorship, tuition reimbursement, and leadership programs to help you grow. Other: Work involves strenuous physical activities of various kinds with routine exposure to animals, hazardous substances, potentially dangerous situations, and unpleasant work conditions (e.g. exposure to unpleasant odors or adverse weather conditions). The laboratory environment is managed by stringent safety and health standards and with adherence to protocol, the risk is low. We take pride in fostering a culture of respect, opportunity, and unity. Texas Biomedical Research Institute provides equal employment opportunities for all qualified employees and applicants without regard to race, color, sex, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or other legally protected status.

Responsibilities

The Administrative Assistant will support day-to-day administrative duties in the Vivarium, including processing invoices and maintaining colony census records. Additional responsibilities include coordinating inspections, monitoring inventory, and assisting with training and compliance documentation.