ADMINISTRATIVE ASSISTANT II - 79010020 at Florida Department of Agriculture and Consumer Services

Fort Lauderdale, Florida, United States -

Full Time

Start Date

Immediate

Expiry Date

01 May, 26

Salary

1562.27

Posted On

31 Jan, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Answering Telephones, Routing Calls, Mail Opening, Scheduling Appointments, Organizing Files, Electronic Filing, Public Interface, Report Compilation, Travel Arrangement, Calendar Maintenance, Meeting Coordination, Hiring Package Assistance, Interview Scheduling, Customer Service Etiquette, Time Management, Correspondence Preparation

Industry

Government Administration

Description

Requisition No: 866218 Agency: Business and Professional Regulations Working Title: ADMINISTRATIVE ASSISTANT II - 79010020 Pay Plan: Career Service Position Number: 79010020 Salary: $1,513.15 - 1,562.27 Biweekly (CAD Included) Posting Closing Date: 02/06/2026 Total Compensation Estimator Tool Division of Florida Condominiums, Timeshares and Mobile Homes Administrative Assistant II Position Number: 79010020 Hiring Salary: $1,513.15 – 1,562.27 Biweekly (CAD Included) ** Open Competitive ** Anticipated Vacancy Our Organization and Mission: The Department of Business and Professional Regulation (DBPR) is the agency charged with licensing and regulating State of Florida businesses and professionals, such as cosmetologists, veterinarians, condominiums, hotels, and restaurants. Our mission is to license efficiently and regulate fairly, and we strive to meet this goal in our day-to-day operations. The Work You Will Do: This position is within the Bureau of Public Engagement in the Division of Condominiums, Timeshares and Mobile Homes. It is part of the administrative assistant team and is responsible for the office's administrative functions. Your Specific Responsibilities: The incumbent in this position is responsible for the administrative functions in the office to include: Answering telephones and routing calls to the appropriate staff members, opening incoming mail and routing to the appropriate individuals, scheduling appointments, organizing, filing and maintaining paper as well as electronic files. Interface with the public and will help provide pertinent information to callers. Compile and maintain various reports and records for the RTS supervisor. Arrange travel schedules and reservations as well as help maintain the calendar(s) and coordinate meetings for RTS team. Assist the RTS Supervisor with hiring packages for new staff members including, but not limited to, scheduling interviews and work samples, collecting documents from the applicants, compiling documents and information for the hiring package, and sending scanned documents to the Division HR Liaison. Greets and welcomes visitors, determines the nature of their business, and directs visitors to employer or the appropriate person. Performs other related work duties as required. Knowledge, Skills & Abilities: Ability to work independently. Ability to plan, organize and coordinate work assignments. Ability to communicate effectively to members within and outside of the organization. Skilled in writing and reading comprehension. Skilled in customer service etiquette. Ability to manage time working on various assignments. Ability to establish and maintain effective working relationships with others. Ability to prepare correspondence and administrative reports. Proficient in the use of technology including software, hardware, and data systems. Knowledge and the ability to apply Florida Statutes, rules and procedures for licensing of professionals. Minimum Requirements: Two (2) years of relevant experience in customer service and administrative functions. The Benefits of Working for the State of Florida: “Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including: State of Florida retirement package: 3% employee contribution required. Nine annual paid holidays and one personal holiday Ability to earn up to 104 hours of paid annual leave annually as a new employee with the State of Florida Ability to earn up to 104 hours of paid sick leave annually. The State of Florida offers health insurance coverage (i.e. individual and family coverage) to eligible employees. The State of Florida provides a $25,000 life insurance policy to eligible employees. Additional supplemental insurance policies are available for dental, vision, hospital supplement, cancer, etc. Tax deferred medical and childcare reimbursement accounts are available. Tuition waiver program to attend an approved State of Florida College or University For additional benefit information, please visit the following website: http://www.mybenefits.myflorida.com ***Information contained in responses to Qualifying Questions concerning education, experience, knowledge, skills and/or abilities must also be disclosed on the State of Florida Employment Application. *** Applicant Note: If you are the selected candidate for this position and hold a current license through the Florida Department of Business & Professional Regulation, you may be required to place your license in an inactive status. NOTE: This position requires a security background check, physician assessment, drug screening, and participation in direct deposit. You will be required to provide your Social Security Number (SSN) and date of birth in order to conduct this background check. Applicants are required to apply through the People First system by the closing date, by applying online. All required documentation must be received by the closing date of the advertisement. If you have any questions regarding your application, you may call 1-877-562-7287. The Florida Department of Business & Professional Regulation is committed to increasing recruitment and hiring of individuals with disabilities and improving employment outcomes. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must contact the DBPR Human Resources (HR) Office at (850) 487-2074. DBPR requests applicants notify HR in advance to allow sufficient time to provide the accommodation.SPECIAL REMINDERS:Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov .If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement. The Florida Department of Business & Professional Regulation values the sacrifices veterans and their family members have given to our country and support the hiring of returning service members and military spouses. A candidate for veterans’ preference who believes he or she was not afforded employment preference may file a complaint in accordance with Rule 55A-7.016, F.A.C., with the Florida Department of Veterans’ Affairs, Veterans’ Preference Coordinator, 11351 Ulmerton Road, Suite 311, Largo, FL, 33778. The Department of Veterans’ Affairs has also established an email where people can electronically file claims or ask questions. The email is veteranspreference@fdva.state.fl.us.The Department of Business and Professional Regulation will only hire U. S. citizens and lawfully authorized alien workers. Our agency participates in the E-Verify System which is a federal government electronic database available for employers to use to verify the identity and employment eligibility of all persons hired to work in the United States.The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.

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Responsibilities

This role is responsible for the general administrative functions within the Bureau of Public Engagement, including managing communications, scheduling, filing, and assisting the RTS Supervisor with administrative tasks related to hiring new staff members. The incumbent will also interface with the public, provide information, and maintain various office reports and records.