Administrative Assistant II - Accounting and Business Services - Huntsville at Texas Department of Criminal Justice

Huntsville, Texas, United States -

Full Time

Start Date

Immediate

Expiry Date

15 Jul, 26

Salary

0.0

Posted On

16 Apr, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Accounting, Data entry, Record keeping, Customer service, Clerical support, Report preparation, Document management, Arithmetic computations, Problem-solving, Computer proficiency, Communication, Policy interpretation, Filing systems, Purchase orders, Voucher processing

Industry

Government Administration

Description

JOB SUMMARY Performs routine administrative support work. Work involves providing administrative support including disseminating information; assisting with maintaining filing systems; and preparing and editing reports and documents. Works under moderate supervision with limited latitude for the use of initiative and independent judgment. ESSENTIAL FUNCTIONS A. Prepares, compiles, reviews, and organizes accounting documents to include purchase orders and vouchers; verifies document information and assists in researching discrepancies; and distributes reports and documents. B. Assists in reviewing department and vendor accounting records for accuracy; provides liaison with other departments and vendors regarding payment documents; responds to inquiries and explains rules, regulations, policies, and procedures; and researches vendor identification files. C. Maintains files and records; reviews and posts information to agency records; and performs data entry, retrieval, and data searches in an automated accounting system. D. Opens, stamps, classifies, sorts, and routes mail; transports documents, supplies, equipment, and materials; receives, stores, and issues stock items; and maintains materials and supplies. * Performs a variety of marginal duties not listed, to be determined and assigned as needed. MINIMUM QUALIFICATIONS A. Education, Experience, and Training 1. Graduation from an accredited senior high school or equivalent or GED. 2. One year full-time, wage-earning customer service, accounting clerical, clerical, secretarial, administrative support, or technical program experience. Fifteen semester hours from a college or university accredited by an organization recognized by the Council for Higher Education accreditation (CHEA) or by the United States Department of Education (USDE) may be substituted for each six months of experience. 3. Accounting or bookkeeping experience preferred B. Knowledge and Skills 1. Knowledge of office practices and procedures. 2. Knowledge of agency and departmental organizational structure, policies, procedures, rules, and regulations preferred. 3. Skill to communicate ideas and instructions clearly and concisely. 4. Skill to coordinate with other staff, departments, officials, agencies, organizations, and the public. 5. Skill to interpret and apply rules, regulations, policies, and procedures. 6. Skill in problem-solving techniques. 7. Skill in the use of computers and related equipment in a stand-alone or local area network environment. 8. Skill to perform arithmetic computations. 9. Skill to prepare and maintain complex records and files in an automated system. 10. Skill to plan work in order to meet established guidelines. ADDITIONAL REQUIREMENTS WITH OR WITHOUT REASONABLE ACCOMMODATION A. Ability to walk, stand, sit, kneel, push, stoop, reach above the shoulder, grasp, pull, bend repeatedly, climb stairs, identify colors, hear with aid, see, write, count, read, speak, analyze, alphabetize, lift and carry under 15 lbs., perceive depth, operate a motor vehicle, and operate motor equipment. B. Conditions include working inside, working around machines with moving parts and moving objects, radiant and electrical energy, working closely with others, working alone, working protracted or irregular hours, and traveling by car, van, bus, and airplane. C. Equipment (machines, tools, devices) used in performing only the essential functions include computer and related equipment, calculator, copier, fax machine, telephone, dolly, and automobile.

Responsibilities

The role involves performing routine administrative support, including compiling accounting documents, maintaining filing systems, and preparing reports. The incumbent will also act as a liaison with vendors and departments to ensure accurate record-keeping and data entry within an automated accounting system.