Administrative Assistant II - Administrative Support - Classification and I at Texas Department of Criminal Justice

Huntsville, Texas, United States -

Full Time

Start Date

Immediate

Expiry Date

29 Jun, 26

Salary

0.0

Posted On

31 Mar, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Information Dissemination, Filing Systems Maintenance, Report Preparation, Document Editing, Policy Interpretation, Data Compilation, Record Keeping, Meeting Planning, Phone Handling, Visitor Greeting, Mail Routing, Technical Assistance, Communication, Coordination, Problem-Solving, Computer Operations

Industry

Government Administration

Description

I. JOB SUMMARY Performs routine administrative support work. Work involves providing administrative support including disseminating information; assisting with maintaining filing systems; and preparing and editing reports and documents. Works under moderate supervision with limited latitude for the use of initiative and independent judgment. II. ESSENTIAL FUNCTIONS A. Prepares and disseminates information concerning agency programs and services; assists in the development of administrative and technical assistance policies and procedures; and responds to inquiries regarding rules, regulations, policies, and procedures. B. Prepares, edits, and distributes correspondence, reports, studies, forms, and other documents; assists in compiling and entering data for charts, graphs, databases, summaries, and reports; and maintains filing and record keeping systems. C. Assists in planning meetings, conferences, and seminars; provides assistance answering and routing phone calls, taking messages, and greeting and directing visitors to the appropriate staff; and reviews and routes mail. D. Provides technical assistance to others. * Performs a variety of marginal duties not listed, to be determined and assigned as needed. III. MINIMUM QUALIFICATIONS A. Education, Experience, and Training 1. Graduation from an accredited senior high school or equivalent or GED. 2. Customer service, clerical, secretarial, administrative support, or technical program support experience preferred. 3. Criminal justice experience preferred. 4. Computer operations experience preferred. 5. Experience in the use of Microsoft Office Suite or equivalent to include word processing, spreadsheet, database, or presentation software programs preferred. B. Knowledge and Skills 1. Knowledge of office practices and procedures. 2. Knowledge of business terminology, spelling, punctuation, and grammar. 3. Knowledge of agency and departmental organizational structure, policies, procedures, rules, and regulations preferred. 4. Skill to communicate ideas and instructions clearly and concisely. 5. Skill to coordinate with other staff, departments, officials, agencies, organizations, and the public. 6. Skill to interpret and apply rules, regulations, policies, and procedures. 7. Skill in problem-solving techniques. 8. Skill in the use of computers and related equipment in a stand-alone or local area network environment. 9. Skill to prepare and maintain accurate records, files, and reports. 10. Skill to plan work in order to meet established guidelines. 11. Skill in the electronic transmission of communications. 12. Skill in the use of Microsoft Office Suite or equivalent to include word processing, spreadsheet, database, or presentation software programs. 13. Skill to type 45 words per minute (with no more than 10 errors) preferred. IV. ADDITIONAL REQUIREMENTS WITH OR WITHOUT REASONABLE ACCOMMODATION A. Ability to walk, stand, sit, kneel, push, stoop, reach above the shoulder, grasp, pull, bend repeatedly, climb stairs, identify colors, hear with aid, see, write, count, read, speak, analyze, alphabetize, lift and carry under 15 lbs., perceive depth, operate a motor vehicle, and operate motor equipment. B. Conditions include working inside, working around machines with moving parts and moving objects, radiant and electrical energy, working closely with others, working alone, working protracted or irregular hours, and traveling by car, van, bus, and airplane. C. Equipment (machines, tools, devices) used in performing only the essential functions include computer and related equipment, calculator, copier, fax machine, telephone, dolly, and automobile.

Responsibilities

This role involves performing routine administrative support, which includes disseminating information about agency programs, assisting with maintaining filing systems, and preparing and editing various reports and documents. The assistant will also respond to inquiries regarding rules, regulations, and policies, and assist in planning meetings and handling correspondence.