Pittsylvania County has an excellent opportunity for an experienced administrative assistant to work in our very busy Community Development office. If you enjoy a fast-paced work environment, interacting with people, multi-tasking, and attention to detail, this may be the job for you! Apply today.
SUMMARY OF POSITION: Under general supervision from the Chief Building Official, the Administrative Assistant II - Clerk, performs a variety of moderately complex administrative duties in support of daily operations of the office of Community Development.
ESSENTIAL JOB FUNCTIONS: Essential functions, as defined under the Americans with Disabilities Act, may include any of the following tasks, knowledge, skills and other characteristics. The list that follows is not intended as a comprehensive list; it is intended to provide a representative summary of the major duties and responsibilities. Incumbent(s) may not be required to perform all duties listed, and may be required to perform additional, position-specific tasks.
- Assists with zoning requests for information regarding zoning and other ordinances;
- Takes and transcribes dictated memoranda and other correspondence.
- Maintains and stays informed of the schedule of the Chief Building Official.
- Conducts research as directed into zoning case matters.
- Informs Chief Building Official of all public complaints and questions;
- Serves as backup to the Clerk of Pittsylvania County Planning Commission and Pittsylvania County Board of Zoning Appeals, which requires typing legal notices for public hearings, attending night meeting and transcribing minutes.
- Processes requisitions and work orders as directed;
- Assists the general public in completing building permits and assembling appropriate attachments; reviews submitted applications for completeness and accuracy; enters permit information into computerized system; mails applications to general public upon request.
- Serves and assists issuing permits; obtains appropriate signatures; compiles permits, separates and distributes documentation; responds to inquiries regarding the status of permits; locates properties located within flood zones; receives reviews and files elevator inspection reports.
- Collects monies received for permits; balances cash receipts.
- Answers telephone and assists walk-in customers; receives inquiries and provides information regarding various applications and permitting processes, policies and regulations, codes, etc., or refers inquiries to appropriate personnel.
- Sorts and distributes mail.
- Orders office supplies for the department.
- Maintains and updates complex records and filing systems.
- Acts as a liaison with other departments and units of government.
REQUIRED KNOWLEDGE AND SKILLS:
- Ability to accurately apply the administrative provisions of the Zoning Ordinance and the Virginia Uniform Statewide Building Code and County Code.
- Considerable knowledge and understanding of common technical terms utilized with the job.
- Proficient in the use of office equipment such as computers, phones, photocopiers and fax machines.
- Ability to understand and follow complex oral and written directions.
- Ability to make arithmetic computations with speed and accuracy.
- Ability to type accurately with moderate speed.
- Ability to communicate effectively, both orally and in writing.
- Ability to maintain effective working relationships with citizens, building owners and contractors; demonstrate tact, good judgment, and patience in dealing with the public.
- Ability to deal courteously and effectively with the public.
EDUCATION AND EXPERIENCE: High school diploma or equivalent with a minimum of two (2) years of administrative assistant experience, or any equivalent combination of education and experience that would confer equivalent knowledge and ability shall be deemed to satisfy this requirement. Requires excellent computer skills and experience with Microsoft Office products.
ENVIRONMENTAL FACTORS AND CONDITIONS/PHYSICAL REQUIREMENTS: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Work is performed primarily in office settings. The noise level in the work environment is usually quiet in the office. Requires sedentary work that involves walking or standing some of the time and involves exerting up to 10 pounds of force on a regular and recurring basis and routine keyboard operations. Vocal communication is required for expressing or exchanging ideas by means of the spoken word; hearing is required to perceive information at normal spoken word levels; visual acuity is required for color perception, preparing and analyzing written or computer data, determining the accuracy and thoroughness of work, and observing general surroundings and activities. The employee is regularly required to stand; sit; walk; talk or hear; use hands to finger, handle, feel or operate objects or controls and reach with hands and arms. The employee is occasionally required to climb or balance, stoop, kneel, crouch, or crawl.
Pittsylvania is an Equal Opportunity Employer
Job Type: Full-time
Pay: From $41,241.72 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Retirement plan
- Vision insurance
Work Location: In perso
Linked-in
Google