Administrative Assistant II at Dairy Farmers of America

Dallas, Texas, United States -

Full Time

Start Date

Immediate

Expiry Date

01 Sep, 26

Salary

0.0

Posted On

03 Jun, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Microsoft Office Suite, Customer Service, Verbal Communication, Written Communication, Interpersonal Skills, Confidentiality, Problem Solving, Attention To Detail, Multi-tasking, Organizational Skills, Bookkeeping, Data Entry, Calendar Management, Document Preparation, Database Management, Office Equipment Operation

Industry

Dairy Product Manufacturing

Description

GENERAL PURPOSE Perform varied administrative activities, under general supervision, in support of individuals and/or a business area. Draft and prepare documents, schedule meetings or appointments, organize and maintain paper and electronic files, and manage and maintain calendars and schedules. Serve as a knowledgeable resource for questions regarding individuals and/or business areas being supported. JOB DUTIES AND RESPONSIBILITIES · Answer telephones, give information to callers, take messages, or transfer calls to appropriate individuals · Schedule meetings or appointments and update calendars · Arrange staff meetings; coordinate in-office and offsite meetings, lunches, and events as needed · Handle incoming and outgoing mail and faxes · Make copies of correspondence and other printed material · Compose, assemble, review, edit, and maintain documentation such as spreadsheets, presentations, emails, memos, reports, and other materials while ensuring grammar, punctuation, spelling standards, and internal style guidelines are maintained · Produce and distribute scheduled and ad-hoc reports · Perform basic bookkeeping (expense reporting, invoice processing) · Maintain databases and filing systems, whether electronic or paper · Operate office equipment such as fax machines, copiers, and phone systems, and uses computers for spreadsheet, word processing, database management, data entry, and other applications. · Order and maintain inventory of appropriate office and meeting supplies · The requirements herein are intended to describe the general nature and level of work performed by employee, but is not a complete list of responsibilities, duties, and skills required. Other duties may be assigned as required Qualifications EDUCATION AND EXPERIENCE · High school diploma or equivalent · 1 to 3 years of receptionist or administrative work experience · Certification and/or License – may be required during course of employment KNOWLEDGE, SKILLS, AND ABILITIES · Proficiency with Microsoft Office Suite and company computer systems · Able to demonstrate customer service skills in a courteous, professional, and helpful manner · Able to respond courteously and efficiently to inquiries, complaints, and requests · Able to communicate clearly and effectively, both verbally and in writing · Able to interact positively and work effectively with others (interpersonal skills) · Able to maintain confidentiality of information · Able to problem solve · Able to work with accuracy and attention to detail · Able to multi-task · Able to organize time, energy, and resources effectively to achieve goals (i.e., organizational skills) · Able to perform tasks and duties under general supervision · Must be able to read, write and speak English An Equal Opportunity Employer including Disabled/Veterans

Responsibilities

Perform varied administrative activities including document preparation, meeting scheduling, and calendar management. Serve as a resource for business area inquiries while managing office supplies and basic bookkeeping.